Campus Assistant

Georgian College • Ontario, ON

2h • CA$18 - CA$26 • Onsite

About The Position

Reporting to the Campus Manager/Associate Dean, the incumbent provides administrative, clerical, and technical support for faculty, staff and students. They provide committee support, and back up administrative support to members of the Campus Leadership Team as required.

Requirements

• Successfully completed a minimum of a one-year postsecondary certificate in a relevant field of study that may include, but is not limited to Office Administration / Business
• Two years experience in a fast-paced office environment, providing frontline customer service.
• Computer skills and experience with Microsoft Office Suite (i.e. Outlook, Word, Excel, etc.) to answer inquiries and track information
• Communication (written and oral) and interpersonal skills to communicate with various stakeholders
• Problem solving and conflict resolution skills to respond to inquiries and resolve issues
• Demonstrated planning and organizational skills with the ability to multitask, set priorities, and meet conflicting deadlines
• Proven ability to take initiative, work independently, and within a team environment
• Ability to maintain confidentiality

Nice To Haves

• Experience working in an academic environment is an asset

Responsibilities

• Acting as first point of contact for the department, providing information and customer service related to the Academic portfolio including department walk-ins, email and phone inquiries.
• Assessing and where required, triaging/escalating complex and/or sensitive issues.
• Coordinating with Campus Safety and Security to organise parking passes for the campus. Accepting and processing part-time registrations and confirming registration numbers. Processing and updating parking cards.
• Managing calendars, drafting presentations, preparing and distributing correspondence / letters as required, scheduling testing, monitoring participants and raising concerns to leadership; booking rooms for campus events.
• Managing office logistics (sorting/prioritizing/distributing mail), maintaining office filing systems; monitoring and ordering printer supplies and assisting with/demonstrating use as required.
• Monitoring and maintaining inventory and orders office supplies using PeopleSoft Finance.
• Inputting work orders as required.
• Maintaining documentation for orientation of non-full-time faculty.
• Collecting and filing course syllabi for all program courses.
• Providing administrative support to Apprenticeship program: preparing packages, ordering supplies, pulling reports using Banner and entering grades.
• Maintaining department staff directory and distribution lists.
• Providing support with KPI surveys.
• Coordinating logistics (room/catering bookings, agenda preparation and distribution, etc.) for the Campus and Program Advisory Committees (PAC).
• Maintaining membership details, preparing and distributing meeting minutes, and following up on action items for the Campus and Program Advisory Committees.

Benefits

• Georgian College supports diversity, equity and a workplace free from harassment and discrimination.
• Georgian College is committed to an inclusive, barrier-free recruitment and selection process and workplace.
• If you are contacted to participate in the recruitment, selection and/or assessment process, please advise the interview coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process.
• Alternate formats will be provided upon request throughout the recruitment and selection process.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree