Campaign Assistant

The Agnes Irwin School•Bryn Mawr, PA

About The Position

The Campaign Assistant is an integral member of the Campaign team and provides primary support to the Director of Development and the broader campaign team. The role supports campaign materials and reports, donor cultivation, solicitation and stewardship, campaign meetings and committees, and general campaign projects. The assistant helps ensure that the Campaign Team provides effective support to the Head of School, administrators, Campaign Chairs, and campaign volunteers. Acting as a primary liaison among the campaign team, committees, and advancement services, the role manages projects, timelines, accuracy, and high-quality materials to help advance the campaign. The position is funded through the campaign budget. The Campaign Assistant supports campaign coordination, donor research and tracking, gift and pledge acknowledgment, gift agreements, campaign reporting, donor meeting preparation, and campaign communications. The role also coordinates staff and volunteer meetings and committee operations, maintains campaign database records and dashboards, audits campaign gift coding and data entry, and keeps campaign website content current. Some evening and weekend work is required depending on the campaign events calendar.

Requirements

At least 2 years of experience in development, data analytics, or project management.
Strong writing, communication, and interpersonal skills.
CRM experience.
Strong skills in Google Slides and Canva.
Advanced proficiency in Google Sheets or Excel.
Ability to interpret data sets and produce clear visual reports.
Exceptional organizational skills and ability to manage multiple workstreams, prioritize effectively, and meet deadlines.
Broad understanding of fundraising and capital campaigns.
Bachelor of Arts or comparable degree.
Ability to work independently and collaboratively with staff, Trustees, volunteers, and donors.
Strong self-starter skills.
Detail-oriented.
Availability for some evening and weekend work depending on the campaign events calendar.

Nice To Haves

Capital campaign experience is highly preferred.
Raiser’s Edge/NXT experience is preferred.
Basic understanding of InDesign is desirable.

Responsibilities

Participate in planning the campaign’s strategic direction and assist with recommending and implementing new ideas and opportunities.
Maintain and help develop donor pipelines by identifying donors, recording actions and tasks, tracking opportunities in the office CRM, and developing reports for the campaign team.
Oversee production and maintenance of campaign reports in partnership with advancement services staff.
Ensure timely acknowledgment of campaign gifts and pledges.
Coordinate production, distribution, and follow-up of Letters of Intent, Gift Agreements, and pledge reminders with advancement services.
Manage and audit the master campaign calendar, track key milestones, and ensure staff and volunteers meet deadlines.
Participate in donor research for individuals and foundations and liaise with external researchers supporting campaign work.
Prepare donor packets for individual and group solicitation meetings in partnership with gift officers and the Director of Development.
Complete special projects assigned by Campaign Leadership and the Committee.
Support the Director of Development in creating slide decks for board, committee, all-school, and other meetings and events.
Support planned and deferred giving initiatives, including mailings, list generation, and reporting.
Coordinate staff and volunteer campaign meetings, including catering, materials, calendar management, and meeting notes.
Lead operational support for Campaign Committees; create agendas and slide decks, track volunteer action items, and follow up to ensure accountability.
Provide volunteers with requested information and keep committees informed of timelines and deadlines.
Work with the Director of Donor Engagement to create and distribute campaign invitations, announcements, and other public communications.
Enter and maintain donor opportunities in the donor database.
Design, implement, and maintain real-time tracking programs and visual dashboards to report campaign progress to the Board of Trustees and Campaign Chairs.
Generate financial and action reports with existing staff.
Enter notes to track conversations and meetings and/or support team members in tracking their actions.
Audit campaign gift coding and database entry to ensure accurate financial records and reporting.
Keep campaign website content up to date, including donor recognition, goals, and timelines.
Perform other duties as assigned.