Calvary Kids Administrative Assistant

Calvary Chapel Fellowship • West Melbourne, FL

18h • Onsite

About The Position

This position ensures seamless weekend operations by managing database workflows, volunteer onboarding and placement, and parent communication. The Assistant creates an organized, welcoming, and safe environment, allowing the Kids’ Director and ministry coordinators to focus more on spiritual leadership and relational ministry.

Requirements

• Minimum of 1 year of direct experience working with children in a church or educational setting, preferably in a leadership capacity
• Experience in recruiting, training, and supervising volunteers
• Excellent organizational skills and strong attention to detail, with the ability to manage multiple tasks simultaneously (1 Corinthians 14:40)
• Strong written, verbal, and interpersonal communication skills, with the ability to work effectively with children, parents, volunteers, and staff (Colossians 4:6)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and a working knowledge of Ministry Platform
• Ability to work a flexible schedule, including occasional support for events as needed
• Calvary Chapel must be your home church with regular attendance
• Keep the ministry in the forefront of all you do, with a servant heart and optimistic attitude (Philippians 2:3)
• Conduct yourself in a manner that reinforces the core values and mission of Calvary Chapel and agree to our Statement of Faith
• Function as a productive part of the church staff and attend staff meetings in coordination with direct supervisor
• Demonstrate a mature, ongoing personal relationship with Jesus through spiritual and moral integrity
• Strong commitment to the vision and mission of Calvary Chapel Melbourne (John 13:34-35)
• Fruit of the Spirit is consistently displayed in your life, as a reflection of God’s love to colleagues and visitors (Galatians 5:22-23)

Responsibilities

• Match volunteers to appropriate serving roles based on their skills, availability, and ministry needs
• Partner with the CCM Volunteer Director to facilitate volunteer background checks, coordinate training, and manage volunteer applications within Ministry Platform (Mark10:45)
• Collect, organize, and enter weekend, midweek, and occasional event attendance using classroom rosters
• Assist the Kids' Director in drafting, scheduling, and sending regular email updates to parents via Ministry Platform (1 Corinthians 14:40)
• Coordinate and prepare weekly coffee, snacks, and hospitality areas to create a welcoming environment for volunteers (Colossians 3:17)
• Monitor the kids' ministry budget, track monthly expenditures, and reconcile ministry credit card receipts
• Order and organize classroom supplies, curriculum materials, and event resources (Proverbs 16:3)
• Submit reimbursement requests and vendor invoices for the ministry team
• Other duties as assigned by supervisor (Colossians 3:23)

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed