Sr. Call Center Specialist - Los Angeles, CA

Planned Parenthood Los Angeles•Los Angeles, CA

1d•$27 - $32•Onsite

About The Position

Planned Parenthood Los Angeles is seeking an experienced Senior Call Center Specialist to work at our downtown headquarters office. To provide excellent customer service to both external and internal clients, a Senior Call Center Specialist must serve as an example of excellent customer service, answer calls, schedule appointments, provide support to centers and provide general Agency or program information. Over one hundred years ago, Planned Parenthood was founded on the idea that everyone should have the information and care they need to live strong, healthy lives and fulfill their dreams. Founded 57+ years ago, Planned Parenthood Los Angeles is one of the largest providers of reproductive health care services in Los Angeles County. The Planned Parenthood Los Angeles (PPLA) team works together to provide high-quality, affordable reproductive health care to women, men, and young people across Los Angeles County. At PPLA, you will discover a culture of like-minded individuals who are eager to make positive contributions to their community and to the Planned Parenthood mission. Abortion patients are cared for at each of our health centers, and in part through the administrative, support, and other non-clinical services provided at all PPLA locations, and by all PPLA employees. Supporting these critical services is an essential job duty, and a fundamental responsibility of all employees and contractors. As first point of contact for PPLA clients, must be courteous and professional at all times. Efficiently and properly answer telephone calls. Be well-versed on PPLA patient care related services. Provide callers/patients with appropriate resources as necessary. Ability to read a pregnancy wheel / pregnancy calculator tool in CKS. Computer skills / NextGen. Comply with emergency procedures regarding phone calls. Be knowledgeable and well versed on different funding sources i.e. Medi-Cal, FPact, private insurance and self pay. Must be able to understand Medi-Cal and private insurance benefits. Must communicate with Medical Director when necessary to ensure proper patient care. Must go above and beyond to meet clients needs. Schedule patient appointments accordingly. Must adhere to PPLA scripts. Be knowledgeable in CA Minor Reproductive Laws. Verify insurance benefits. Assume supervisory role when supervisor is unavailable. Ensure the opening and/or closing of the Call Center (i.e send out lunch and break schedules on a daily basis and ensure agents adhere to the schedule). Assist in training of new employees and temp staff. Serve as mentor to new employees and temp staff. Process on-line appointment requests. Track phone statistics. Case manage special care patients. Book specialized service appointments. Supports Teen Call Line Specialists and callers. Track and monitor quality of appointments and customer service. Do presentations at meetings. Participate in committeeâ€™s as required. Attend meetings as required. Ensure proper verification of all abortion patient benefits ie.. Medi-cal, private insurance, Kaiser referrals through clinic appointment lists to ensure proper data entry and billing. As team lead, work with assigned CSS to help improve assigned centerâ€™s show rate through reminder calls. Adhere to affiliate goals and policies on professionalism, wait time in clinics and on the system for addressing client complaints. Participate in Health Center efforts to achieve established goals for productivity. Participate in Health Center/affiliate efforts to achieve established revenue cycle goals. Assist the Scheduling Department in template modifications/conversion when assigned or applicable. Assisting the Health Center with rescheduling appointments when notifications are received from the Scheduling Department. Perform other duties as may be assigned by the Manager of Call Center Operations and/or Vice President of Business Development. Monitor Call Center staff attendance and address attendance issues as requested by Manager. Monitor and provide guidance on compliance with PPLA policies and procedures. Appropriately route calls and/or takes messages regarding other Agency department telephone calls.

Requirements

High school diploma or equivalent
Efficient in Microsoft Word, Excel, Outlook and able to navigate the internet
Two (2) years proven customer service experience / health care background preferred
Ability to work independently and as a team member
Possess a warm, caring manner
Ability to relate to diverse communities
Ability to read and implement written instructions
Professional appearance and attitude
Computer skills desirable
A reliable and flexible means of transportation is required
Effective and polite communication skills / excellent customer service skills
Ability to type and/or work with computers
Bilingual skills preferred
Ability and willingness to travel within Los Angeles County
Reliable means of transportation for onsite and off-site work
If using a personal vehicle to drive for work purposes, a valid CA driver license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required
Computer skills / NextGen

Nice To Haves

health care background preferred
Bilingual skills preferred
Computer skills desirable

Responsibilities

Serve as an example of excellent customer service
Answer calls
Schedule appointments
Provide support to centers
Provide general Agency or program information
Be courteous and professional at all times
Efficiently and properly answer telephone calls
Be well-versed on PPLA patient care related services
Provide callers/patients with appropriate resources as necessary
Read a pregnancy wheel / pregnancy calculator tool in CKS
Comply with emergency procedures regarding phone calls
Be knowledgeable and well versed on different funding sources i.e. Medi-Cal, FPact, private insurance and self pay
Understand Medi-Cal and private insurance benefits
Communicate with Medical Director when necessary to ensure proper patient care
Go above and beyond to meet clients needs
Schedule patient appointments accordingly
Adhere to PPLA scripts
Be knowledgeable in CA Minor Reproductive Laws
Verify insurance benefits
Assume supervisory role when supervisor is unavailable
Ensure the opening and/or closing of the Call Center (i.e send out lunch and break schedules on a daily basis and ensure agents adhere to the schedule)
Assist in training of new employees and temp staff
Serve as mentor to new employees and temp staff
Process on-line appointment requests
Track phone statistics
Case manage special care patients
Book specialized service appointments
Supports Teen Call Line Specialists and callers
Track and monitor quality of appointments and customer service
Do presentations at meetings
Participate in committeeâ€™s as required
Attend meetings as required
Ensure proper verification of all abortion patient benefits ie.. Medi-cal, private insurance, Kaiser referrals through clinic appointment lists to ensure proper data entry and billing
Work with assigned CSS to help improve assigned centerâ€™s show rate through reminder calls
Adhere to affiliate goals and policies on professionalism, wait time in clinics and on the system for addressing client complaints
Participate in Health Center efforts to achieve established goals for productivity
Participate in Health Center/affiliate efforts to achieve established revenue cycle goals
Assist the Scheduling Department in template modifications/conversion when assigned or applicable
Assist the Health Center with rescheduling appointments when notifications are received from the Scheduling Department
Perform other duties as may be assigned by the Manager of Call Center Operations and/or Vice President of Business Development
Monitor Call Center staff attendance and address attendance issues as requested by Manager
Monitor and provide guidance on compliance with PPLA policies and procedures
Appropriately route calls and/or takes messages regarding other Agency department telephone calls