Call Center Representative | Full-Time, Day Shift

Phelps Health

4d • Onsite

About The Position

The Call Center Representative supports accessibility of care by scheduling appointments, providing information, and assisting with patient questions and requests. The role delivers services with compassion, respect, and a focus on patient experience while ensuring accurate documentation and consistently meeting productivity and quality standards. Effective communication skills, strong attention to detail, and the ability to work efficiently in a fast-paced call center environment are required.

Requirements

• High school diploma or GED required.
• Customer service experience is required.
• At least two years in a call center or general medical office setting preferred.
• Ability to sit for extended periods and use a telephone and computer workstation.
• Ability to receive, comprehend, and express detailed information through oral communication and written materials.

Nice To Haves

• Post-secondary education in a healthcare or related field preferred.

Responsibilities

• Answers incoming calls promptly; documents, processes, and routes messages and requests appropriately.
• Assists patients with scheduling and provides accurate information while delivering compassionate, respectful service.
• Serves as a professional representative of the organization through phone, electronic, and written communication.
• Contains accurate and complete patient records and documentation in electronic systems to support continuity of care.
• Receives, interprets, and communicates detailed information clearly to ensure accurate scheduling and follow-through.
• Resolves patient questions and concerns by identifying needs, providing solutions, and escalating issues to the Operations Manager as needed.
• Uses de-escalation and service recovery techniques to support distressed or dissatisfied callers and maintain patient satisfaction.
• Supports call center performance goals and participates in ongoing training/mentoring while maintaining confidentiality and HIPAA compliance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED