Call Center Representative III

University of Rochester•Rochester, MN

1d•$21 - $28•Onsite

About The Position

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. This position provides communication support services, including general clerical, general information, way-finding, technical support, provider/service referral, patient registration, and scheduling services to patients on behalf of physicians and medical providers. The role involves collecting, assessing, processing, and updating sensitive and confidential information, resolving patient access issues, and working with confidential information from various business systems in accordance with multiple work-flow protocols. The Call Center Representative III contributes to the execution of new protocols and procedures within the call center, provides guidance on complex calls and issues, and acts as a subject matter expert for the team. They also monitor and audit customer interactions for quality and accuracy.

Requirements

High School diploma or equivalent and 2 years of call center experience required
Demonstrated job related knowledge, proficiency and performance required

Responsibilities

Provides communication support services, including general clerical, general information, way-finding, technical support, provider/service referral, patient registration, and scheduling services to the patients on behalf of the physicians and medical providers.
Collects, assesses, submits, processes and updates sensitive and confidential information.
Resolves patient access issues within limits and works with confidential information from various business systems and in accordance with multiple work-flow protocols.
Contributes to the execution of new protocols and procedures within the call center.
Provides guidance on the most complex calls and issues.
Acts as a subject matter expert for others on the team.
Monitors and audits customer interactions for quality and accuracy.
Proficiently performs the job duties of a Call Center Rep. while additionally demonstrating advanced competencies.
Handles complex calls and precepts new employees as needed.
Participates, researches, and contributes to the execution of new protocols and procedures.
Acts as a subject matter assisting with answering questions and reviewing department trackers to ensure accuracy.
Performs quality audits on customer interactions.
Answers and provides guidance to complex patient inquiries using expert knowledge to respond to individual patient needs, while adhering to specific protocols for University Medical Center departments and affiliate organizations.
Determines when situations warrant contacting Administrators, on call physicians, Security or Public Relations.
Researches, resolves, and documents non-routine paging issues which impact or delay patient care.
Performs disaster protocols as required.
Resolves inquiries efficiently and escalates appropriately to ensure all calls are resolved/documented.
Anticipates, prioritizes, and maintains a balance between inbound and outbound activity, as well as other clerical and/or administrative activities.
Independently initiates outbound communications following prescribed protocol and standard operating procedures to achieve and maintain optimal patient access targets and organizational goals/standards, including but is not limited to, making routine appointment reminders, managing wait/recall lists, and communications regarding event cancellations, changes, and updates.
Monitors appointment schedules, systems, and resources.
Provides feedback and recommendations to achieve, monitor, and maintain efficiency, reduce cost, and reduce waste.
Alerts leads and supervisors to issues impacting contact center performance in a timely manner to ensure the highest quality and quantity of service is provided at all times.
Responds to inquiries and provides information for internal and external customers and stakeholders to answer inquiries and connect callers, based on general knowledge of UR Medicine branding standards and entity protocol.
Keeps abreast of regulations and compliance requirements and applies best practices.
Understands and avoids issues downstream related to scheduling, initial registration, and billing.
Attends and contributes to meetings and participates in training sessions to ensure understanding of and adherence to communication protocol, organizational target goals, updates systems, and requirements for documentation of communication activity.
Other duties as assigned.