CAEE Student Associate (Work-Study Position ONLY)

University of Texas at Austin

1d•Onsite

About The Position

The Cockrell School of Engineering at The University of Texas at Austin, a top-10 engineering school, seeks a CAEE Student Associate for its Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering. This work-study position is designed to provide essential front office support, hands-on experience in event coordination, and serve as a first point of contact for visitors, contributing to the smooth daily operation of the department. The role involves working closely with CAEE staff, faculty, and students, with duties expected to evolve as the student gains experience, offering a long-term opportunity for future semesters based on performance.

Requirements

Must be a current student at the University of Texas at Austin.
Student must be in good academic standing and maintain a 3.0 GPA.
Must have a work-study award.
Proficiency with (or ability to quickly learn) basic computer programs such as Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Google applications (Drive, Forms, Sheets), UT Box, RSVP management software (like CVENT, Asana, Qualtrics).
Professionalism and good communication skills.

Nice To Haves

Current Sophomore or Junior Level preferred.
Creative thinker, able to help brainstorm fun event themes, activities, prizes, etc.
Previous experience with event planning, front desk administration, catering coordination, food handling or customer service.
Productive self-starter, resourceful, able to multitask, able to think on their feet and be customer service oriented.
Customer service skills and event coordination interest.

Responsibilities

Assist with event day set-up/tear-down and execution (i.e., catering, registration, signage, and safety requirements) at events.
Create administrative documents such as registration lists, name tags, floorplan layouts, etc.
Serve as the first point of contact for visitors and assist with the smooth daily operation of the department, including collecting and distributing mail, maintaining the coffee station, restocking supplies, keeping shared spaces organized, and ensuring bulletin boards are up to date.
Assist in tracking departmental project progress and metrics using tools such as Asana, Qualtrics, and Excel.