Buying Office Operation Junior Assistant
About The Position
This role serves as a central operational and communication hub between internal teams—including Buying, Distribution Center, Store Operations, Visual, Finance, and Accounts Payable—and external vendors. The position maintains pricing accuracy, manages promotional updates, oversees return-to-vendor (RTV) processes, and supports vendor and compliance activities. The role also supports purchase orders, vendor communication, documentation, and continuous improvement across pricing, promotions, and compliance. The successful candidate demonstrates strong analytical and managerial skills, can train and guide team members, and understands company policies and procedures. The position requires coordination across teams and vendors, regular maintenance of logs and records, and responsiveness to changing business needs. Work is performed in an office environment and includes the ability to work overtime weekly and weekend overtime during peak seasons.
Requirements
- Strong written and verbal communication skills, excellent grammar, and attention to detail.
- Strong proficiency in Microsoft Excel and Google Workspace, including Sheets, Docs, and Drive.
- Strong research, organization, and time-management skills.
- Problem-solving ability, including identifying issues and following established procedures to resolve them.
- Developing critical-thinking and analytical skills, with the ability to apply sound reasoning and logic to routine business challenges.
- Ability to manage multiple priorities, adapt to changing needs, and remain flexible in a fast-paced environment.
- Curiosity and eagerness to learn, develop new skills, and continuously improve.
- Ability to work overtime weekly and weekend overtime during peak seasons.
- Ability to operate standard office equipment and keyboards and walk short distances.
- Ability to perform sedentary work and occasionally exert up to 10 pounds of force, with a small amount of force frequently or constantly to move objects.
- Ability to perform repetitive wrist, hand, and/or finger movements.
- Close visual acuity to prepare and analyze data and figures, transcribe, view a computer terminal, and read extensively.
Responsibilities
- Update promotion lists and Aptos pricing simulations for weekly promotional pricing.
- Communicate RTV details to stores, maintain the main log, and follow up with store teams daily until each return is complete.
- Communicate regularly with buyers, vendors, and cross-functional partners to resolve questions and support business needs.
- Understand and communicate the purpose and intent of departmental policies, procedures, and reports.
- Apply leadership and problem-solving skills to address departmental and operational needs.
- Assist with updating departmental policies, procedures, reports, and training materials.
- Maintain knowledge of the Vendor Compliance Guide and help ensure adherence to established requirements.
- Communicate daily with Store Operations and the Visual Director regarding store promotions, directives, and promotional checklists.
- Liaise with the Distribution Center by updating pre-ticketing logs and coordinating pre-ticketing requests.
- Support the Distribution Center by opening and closing purchase orders as needed.
- Coordinate sample returns to vendors, including packing shipments, maintaining records, and communicating with vendors and the Distribution Center.
- Update and maintain daily logs, including purchase orders entered, style attribute checks, Google Bucket images, and PID style corrections.
- Support new vendor setup by coordinating with vendors and Accounts Payable and maintaining required tracking logs.
- Update and maintain the Vendor Contact Master Log as needed.
- Distribute Product Development agreements to vendors and file and log completed agreements upon receipt.
- Submit markdown total reports by channel.
- Coordinate with vendors and Fineline to identify discrepancies and resolve ticket-order issues as needed.
- Take on cross-functional responsibilities as needed.
- Embody Windsor’s values and build cross-functional relationships with the Buying, Distribution Center, IT, and Store Operations teams.
- Provide leadership and support to employees and peers, fostering open communication, collaboration, and professional development.
- Communicate challenges, opportunities, and recommendations to supervisors clearly, professionally, and respectfully.
- Prioritize workloads while remaining responsive to evolving business needs.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
