Buyer

Saginaw Valley State University • Lexington, MA

29d • Onsite

About The Position

Conduct day-to-day processes to procure goods and services in accordance with the University’s purchasing policies and procedures. This role involves processing purchase requisitions, issuing purchase orders, and ensuring compliance with all relevant policies and regulations. The Buyer will collaborate with internal and external partners to procure goods and services, aiming for the best value for the University. Responsibilities include assisting with product research, analyzing utilization patterns, managing supplier relationships, preparing bids and proposals, and coordinating deliveries. The position also requires active engagement in month-end and year-end closing tasks and cross-functional training on all procurement functions.

Requirements

• Bachelor's degree in related field.
• Three to five years of experience directly related to the duties and responsibilities specified.
• Detailed, accurate, and grammatically correct written & oral English language communication skills are an essential requirement of this position.
• Must be able to effectively communicate with all stakeholders, including but not limited to students, faculty, staff, visitors, suppliers, and guests.
• Must be a self-starter with demonstrated ability to work alone or as part of a team and perform duties within scheduled time limits.
• Ability to exercise independent and appropriate judgment based on specific situations.
• Proficient in Microsoft Office Suite and ability to learn new software quickly.
• Experience and ability to positively interact with all members of the campus community
• Ability to perform the essential duties of the position with or without accommodation.

Nice To Haves

• Bachelor’s degree in Business, Finance, or Supply Chain Management
• Employment experience in higher education
• Experience with Workday
• Experience with website creation and design

Responsibilities

• Process purchase requisitions within the SVSU ERP system, ensuring compliance with policies and regulations.
• Review and validate requisitions, collaborate with initiators to make necessary revisions, issue purchase orders, and verify receipt of each order by the appropriate supplier.
• Develop proficiency with university procurement systems and accurately explain the use of these systems to university stakeholders.
• Work in a consultative manner with internal and external partners to procure goods and services, demonstrating expertise with respect to all procurement concepts, tools, and techniques for obtaining best value for the University while maintaining compliance with purchasing policies, procedures, laws, and regulations.
• Communicate with campus community regarding approved purchasing & contracting procedures and practices.
• Assist in the training of university stakeholders.
• Work with the campus community to facilitate product research and development of product and/or service specifications to facilitate effective competitive quote solicitation processes.
• Analyze University utilization and consumption patterns to identify opportunities to consolidate and leverage campus buying power.
• Serve as the department’s primary lead for management of several key supplier relationships throughout the procure-to-pay process.
• Serve as the department’s primary lead on the collection and tracking of cooperative purchasing agreements and contracts that could be used to obtain “best value” for the University in combination with or in lieu of competitive bid processes.
• Prepare and write bids and requests for proposals, analyze results, and make recommendations based on achieving optimum value for the University and meeting the needs of stakeholders.
• Work with the Administrative Secretary to coordinate and perform order confirmation, follow-up, and expediting tasks.
• Maintain appropriate supplier relationships.
• Communicate with external partners to ensure timely delivery of goods and services, as well as rectify shipping errors, damages, and returns for credit.
• Actively engage in Workday month-end and year-end closing tasks.
• Coordinate the delivery and installation of furniture and equipment between the supplier and the requesting department.
• Assure that appropriate insurance requirements are met as required.
• Cross-functional training on all procurement functions will be a requirement of this position.
• Perform other duties as assigned.

Benefits

• Excellent retirement package and employee benefits.
• Professional development to support and grow employees.
• Prioritizing the health and well-being of our employees through programs and gym memberships.
• Rewarding and recognizing employees' achievements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level