Buyer

Port Orange, City of • Port Orange, FL

18d • Onsite

About The Position

Under the direction of the Procurement Manager, this position is responsible for entry-level procurement of standard commodities and services for City departments as assigned. The role ensures all procurement activities comply with established Procurement Policies and Procedures and Florida Statutes. It provides support to senior staff and departments on city-wide procurement, including formal bids/proposals and acquisition of commodities and services, ensuring timely extensions and re-bids. The position reviews purchase requisitions for compliance with policy and assists with vendor profile management as needed.

Requirements

• Associate Degree in Business Administration, Finance, Public Administration, and one (1) year of local government purchasing experience or an equivalent combination of education and experience.
• Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) preferred but not required.
• Valid FLA driver’s license required.
• Fundamental knowledge of a variety of administrative procedures including recordkeeping, data entry, and scheduling and facilitating meetings.
• Basic knowledge of generally accepted purchasing principles, rules, established procedures, departmental guidelines, and regulatory requirements applicable to procurement functions.
• Advanced knowledge of using personal computers, printers, and document management equipment.
• Ability to maintain detailed records and perform a variety of related administrative and clerical tasks.
• Skill in the use of computers and the programs and applications necessary for successful job performance.
• Basic knowledge of rules, regulations, and policies involved in the procurement functions.
• Ability to express oneself clearly and concisely both orally and in writing.
• Ability to establish and maintain effective working relationships with supervisors, other departmental employees, vendors, and the public.

Nice To Haves

• Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) preferred but not required.

Responsibilities

• Approve requisitions for purchases of commodities and non-professional services for City departments and related entities in accordance with all applicable laws, rules, and regulations.
• Review and approve quotes in the system on behalf of City departments and related entities in accordance with all applicable laws, rules, and regulations.
• Issue Purchase Orders based on inventory restocking needs or other Departments’ requests after requests are approved by the appropriate authorities.
• Prepare Invitation to Bids (ITBs) for vendors and submit advertising of bids to newspapers and/or vendors as appropriate.
• Review award bid contracts in conjunction with the City legal staff to ensure adherence to Federal, State and City regulations and bid specifications. Respond to department user questions and ensure customers’ needs are met.
• Provide support to purchasing agents throughout the competitive solicitation process, including organizing documents, data entry into solicitation log and bidding system.
• Review bids or related documentation to verify accuracy and completeness.
• Prepare and scan bid documents into electronic data management system at the completion of the solicitation process.
• Provide day-to-day support for the vendor management profiles in the financial system.
• Maintain public records requests log and provide and/or facilitate the provision of documents to fulfil the request.
• Generate and file departmental related reports or documents relating to the department’s purchasing function.
• Provide day-to-day support to management in the scheduling of meetings, coordinating calendars, updating business process and system job aid documentation.
• Conduct proposal process includes advertisement, public openings, committee meetings, vendor presentations, pre-bid conferences, bid openings, bid protests and pre-construction meetings.
• Review award bid contracts in conjunction with the City legal staff to ensure adherence to Federal, State and City regulations and bid specifications.
• Utilize solicitation methods and resources (Tyler, Euna OpenBids (formally DemandStar).
• Perform all duties and tasks associated with pre-award, award and post-award phases of the bid and proposal process.
• Assist in the disposition of surplus property and equipment, materials, services and supplies.
• Maintain and update computer database information, including bid tracking, contracts, bonds, sole source, vendor files and other relevant information.
• Perform related work as required by the Procurement Manager.
• Maintain relevant certifications and stay updated on industry trends.
• Maintain public records requests and provide and/or facilitate the provision of documents to fulfil the request.
• Perform all other duties as required.
• This position is part of the City’s Emergency Management Team and, as such, shall be expected to perform all duties that are assigned during an emergency management operation.

Benefits

• Any additional compensation, above the normal weekly salary, shall be outlined by the City Manager in the City’s Emergency Management Activation and Emergency Declaration.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree