Buyer - FT - Day - Supply Chain Lawrenceville NJ

Capital Health (US)•Pike, NY

4d•$25 - $33•Onsite

About The Position

The Buyer I coordinates the routine, daily purchasing of standard supplies, equipment and services for hospital and clinical departments. This role handles the transactional processing of purchase orders and corporate purchasing card (P-card) transactions through the Materials Management Information System (MMIS) to ensure items arrive on time and payments process smoothly. The Buyer I also monitors basic weekly order tracking reports, assists hospital staff with standard contract item research and helps resolve basic vendor shipping or pricing discrepancies.

Requirements

High school diploma or equivalent.
Prior experience in general purchasing, inventory or supply chain in a healthcare or hospital setting is preferred.
Foundational understanding of how hospital inventory, receiving and dock distribution activities work.
Ability to quickly learn and navigate an MMIS, with direct experience in Lawson or similar ERP platforms preferred.
Comfort using the full Microsoft Office Suite of applications, specifically basic data entry and formatting in Excel and Word.
Natural ability to communicate clearly, both in person and in writing.
Steady approach when handling a high volume of orders or navigating urgent requests.
Natural ability to pivot and stay effective when department priorities shift or unexpected backorders happen.
Sharp eye for detail to manage multiple tasks at once without letting deadlines slip.
Friendly, helpful attitude with a talent for building positive working relationships across different organizational departments.

Responsibilities

Process standard purchase requisitions and issues purchase orders through the MMIS within 48 hours of receipt, confirming exact pricing and delivery timelines
Verify that all processed purchase orders have the correct management approvals in strict alignment with corporate financial policies
Checks item requests against current Group Purchasing Organization (GPO) and local contracts to keep spending aligned with approved systems
Help hospital staff research standard products and services to locate the best-value contract options for their departments
Update order details, estimated delivery dates and vendor confirmations directly into the database to keep lead times accurate, following established data entry and procurement protocols as detailed in the internal Buyer’s Guide
Review and act upon standard weekly operational reports, including Buyer Messages, PO Status Reports, Buyer Expediting Reports and Pend Hold Reports
Collect, review and reconcile corporate P-Card statements within deadlines set by the Accounts Payable team
Resolve straightforward pricing and shipping variances by comparing vendor order confirmations against internal contract sheets
Investigate and clear basic invoice matching errors to ensure vendor payments go through without delays
Coordinate with vendors and the receiving dock to handle routine shipping errors, damaged items and product returns
Track vendor performance on standard deliveries and step in to resolve basic shipping delays or customer service complaints
Assist with updating basic master item descriptions, package sizes and prices in the ERP database to keep billing accurate
Route product recall notifications from manufacturers to the appropriate clinical departments and inventory teams immediately
Answer basic purchasing inquiries and cover entry-level purchasing lines to support the team during temporary staff absences
Perform other duties as assigned