Buyer - Purchasing - 1

Brazos County•Bryan, TX

1d•Onsite

About The Position

This position is responsible for processing purchase orders and requisitions, managing fixed asset, product, and fuel inventories, and maintaining up-to-date records of outstanding purchase orders and payments. The role also involves managing surplus property and associated auctions, and serving as a liaison to other departments regarding purchase orders and product/service satisfaction.

Requirements

High school graduation or equivalent combination of education and experience.
At least three years of experience.
Knowledge of personal computers, business and government accounting principles, laws, policies, and procedures affecting county government purchasing and solicitation of bids, and standard office practices and procedures.
Ability to use computer applications such as spreadsheets, word processors, and databases.
Ability to read, analyze, and interpret various financial data, policies, and procedures.
Ability to balance accounts.
Ability to maintain accurate records of purchase orders and requisitions, as well as payments made and goods or services received.
Ability to compile, analyze, and evaluate bid solicitation information and sealed bids.
Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with county employees, vendors, and the general public.

Nice To Haves

Preferred education/experience not specified.
Preferred certificates, licenses, registrations not specified.

Responsibilities

Researches, documents, and performs price/cost analysis for purchase orders, including obtaining price quotations, coordinating with requesting departments, verifying budget availability, communicating with vendors, and preparing/distributing purchase orders.
Responds to departmental requests regarding county purchases, including answering questions, preparing expenditure reports, and advising departments on outstanding purchase orders.
Prepares state requisitions and communicates with the Texas Comptroller’s Office.
Assists in managing fixed assets through an automated database of purchases, transfers, and retirements, including tagging items and tracking property transfers.
Manages the surplus property of the County, including property transfers between departments and to the surplus property room.
Coordinates the annual auction of county property, including writing descriptions, lotting, taking pictures, and working with the auction company.
Maintains and supervises physical inventory of fixed assets, including reconciliation of purchases and annual reports to the County Auditor for CAFR.
Manages product inventory, including monitoring inventory levels through the computer and reordering supplies as needed.
Creates reports detailing all outstanding purchase orders and payments made.
Serves as liaison to accounts payable, providing up-to-date information on outstanding purchase orders and payment status.
Provides departments with advice concerning equipment and service specifications, ensuring purchased items meet requirements.
Ensures compliance by vendors on standing contracts.
Creates forms such as purchase orders and requisitions as needed.
Maintains up-to-date knowledge of laws and market trends affecting purchasing and accounting.
Assists outside auditors when necessary.
Assists in the distribution of incoming and outgoing materials and information.