Purchasing Agent/Buyer

Huron Regional Medical Center•Huron, SD

About The Position

The Purchasing Agent/Buyer orders supplies and equipment by preparing and processing purchase orders from requisitions, then follows up until items are received, accepted, and paid for. The position works under the general supervision of the Director of Materials Management and reports to the Materials Management Manager. The role demonstrates HRMC’s REACH values: Respectful, Engaged, Available, Competent, and Helpful. The position is full time, scheduled for 40 hours per week (80 hours per two-week pay period), from 8:00 a.m. to 4:30 p.m. HRMC offers a competitive salary and benefits package. Spanish- and Karen-bilingual applicants are encouraged to apply for positions for which they are qualified.

Requirements

Prefer at least one year of post-high-school education in secretarial or related studies.
Prefer at least two years of experience as a hospital buyer.
Visual, auditory, and speech acuity sufficient for verbal and written communication with hospital staff and vendor representatives.
Aptitude with numbers.
Accurately type at least 35 words per minute.
Ability to operate a forklift to unload freight.

Nice To Haves

Computer experience is preferred.

Responsibilities

Handle supply requests from departments throughout the facility.
Prepare and process purchase orders and follow up until items are received, accepted, and paid for.
Obtain prices, quotes, and product information for user departments.
Assist staff with preparing requisitions for special-purchase items.
Consult with departments about substitutions when requested items are unavailable.
Review back-order files and follow up on back-order issues.
Review stock-item inventory to ensure quantities are consistent with usage and initiate timely orders for depleted stock.
Arrange replacement of defective items and coordinate product returns with vendors.
Correspond with vendors about shipments, delivery shortages, substitutes, and price changes.
Analyze requisitions, verify costs are within authorized limits or have necessary approval, and determine the appropriate purchasing method.
Manage perpetual inventory to maintain adequate hospital supply levels and coordinate timely distribution.
Match invoices with purchase orders in Cerner, adjust pricing as needed, and deliver completed invoices to Accounts Payable.
Prepare returned-goods shipping vouchers for items requiring repair.
Create item numbers for chargeable and non-chargeable items.
Count inventory and adjust item balances as needed.
Create new vendors in Cerner as needed.
Organize the storeroom as needed.
Assume operational responsibility for the department in the Director’s absence.
Check in and put away supplies when needed.
Fill requisitions and deliver supplies when needed.
Receive purchase orders as needed.
Participate in assigned activities and leadership development.
Perform other duties as assigned.