Buyer - Supply Chain

Best Promotions•Sunnyvale, TX

4h•Onsite

About The Position

Best Promotions, an HPG Brands company, is a leading decorator and supplier of a wide variety of advertising specialty products to the promotional products industry. This is a full-time, onsite position based at our facility. Employees are expected to work onsite during regular business hours; remote or hybrid work arrangements are not available for this role. The Buyer is responsible for executing procurement activities to support uninterrupted operations and inventory availability. This role involves reviewing MRP data to accurately plan and place purchase orders with domestic and international suppliers, while actively monitoring order status to ensure on-time delivery. This position ensures accurate order processing and financial alignment. This role also contributes to continuous improvement initiatives aimed at enhancing procurement efficiency, supplier performance, and overall supply chain effectiveness.

Requirements

Minimum 3 years of procurement or purchasing experience.
Proficiency with MS Excel, MS Word, and MRP systems.
Exceptional attention to detail and accuracy.
Proactive approach to issue resolution.
Formal education degree or equivalent work experience.
Strong analytical and problem ‑ solving skills.
Demonstrated integrity, creativity, and adaptability.
Ability to work effectively in a fast ‑ paced environment and collaborate with all levels of the organization.

Responsibilities

Review Material Requirements Planning (MRP) data in collaboration with the Supply Chain Manager to determine weekly procurement needs for assigned suppliers.
Generate and issue purchase orders (POs) to domestic and international suppliers to ensure timely replenishment of inventory.
Monitor purchase order reports on a routine basis to track order status, identify risks, and ensure on-time delivery of materials.
May be asked to schedule transportation of goods from factories to Best Promotions.
Communicate with suppliers to obtain regular updates on open orders, maintaining accurate shipment records and delivery dates within the system.
Proactively expedite or adjust delivery schedules to align with production demands and changing operational priorities.
Partner with Receiving and Accounting teams to ensure accurate and timely processing of goods receipts and supplier invoices.
Address and resolve supplier quality issues by coordinating corrective actions, returns, or compensation as necessary.
Identify process improvement opportunities within procurement activities and support implementation of efficiency initiatives.
Support additional duties, cross-functional initiatives, and special projects as assigned.