Buyer (Procurement & Contracts)

INFO ORIGIN INC•Los Angeles, CA

5d•$30 - $33•Onsite

About The Position

This role involves performing a range of procurement and contract management responsibilities to support operations. The Buyer will be responsible for processing purchases, negotiating terms, managing contracts, and ensuring the timely delivery of materials and supplies. This position requires strong organizational, communication, and analytical skills, as well as the ability to work effectively in a fast-paced environment.

Requirements

Bachelor’s degree from an accredited college or university in a related field and two years relevant experience; or four years in an applicable client classification in a related field.
Knowledge of public purchasing policies and procedures.
Knowledge of basic negotiation practices.
Knowledge of current office technology and equipment.
Ability to use word processing, spreadsheets, and automated procurement systems.
Ability to perform mathematical calculations.
Ability to problem solve.
Ability to prioritize and multi-task.
Ability to communicate clearly and concisely, both verbally and in writing.
Ability to establish and maintain effective working relationships with those contacted in the course of work.
Ability to work in a team environment.
Ability to operate standard office equipment including computers and supporting applications.
Ability to exercise sound judgment within established guidelines.
Ability to research discrepancies and make sound determinations regarding their resolution.
Ability to prepare clear, concise and highly accurate records.
Experience drafting and executing contracts, including standard POs, Blanket Agreements and Master Contracts, for materials, supplies, equipment, and services, including public works projects.
Experience negotiating pricing, terms, and conditions.
Experience sourcing materials, supplies, and equipment for warehouse inventory replenishment per specifications.
Experience verifying completeness and maintaining contract documents and records for audit compliance.
Experience monitoring purchase order ETAs, coordinating timely delivery, expediting, and resolving exceptions.
Experience analyzing bid documents for accuracy, clarity, and completeness.
Experience creating and maintaining records throughout the bid process for audit review.
Detail oriented.
Organized.
Strong Written and Verbal Communication skills a must.

Nice To Haves

Personable
Team Player
Flexible
Multitask
Handles pressure well

Responsibilities

Performs a range of expediting responsibilities such as reviewing purchase order expected receipt reports to ensure timely delivery of materials and supplies.
Interfaces with vendors on past due deliveries and provides information to internal customers related to delivery dates and back orders.
Collects, inputs, maintains and reports purchase information, including revised delivery dates, using an automated procurement and financial system and other software applications.
Processes non-bid purchases of materials, supplies, equipment, non-professional and minor construction services, in accordance with specifications and scopes of work to support operations.
Contacts suppliers, negotiates pricing and terms and conditions, and issues purchase orders.
Investigates and corrects purchasing and invoicing discrepancies within the automated procurement and financial system.
Maintains and/or assists in the maintenance of purchase order files and records.
Drafts and executes contracts, including standard POs, Blanket Agreements and Master Contracts, for materials, supplies, equipment, and services, including public works projects.
Negotiates pricing, terms, and conditions.
Sources materials, supplies, and equipment for warehouse inventory replenishment per specifications.
Verifies completeness and maintains contract documents and records for audit compliance.
Monitors purchase order ETAs, coordinates timely delivery, expedites, and resolves exceptions.
Analyzes bid documents for accuracy, clarity, and completeness.
Creates and maintains records throughout the bid process for audit review.
Performs other related Buyer job duties as required.