Buyer II Procurement

BDO USA • Grand Rapids, MI

5d • $58,000 - $65,000

About The Position

The Buyer II is responsible for procurement and program administration for assigned national goods and service contracts, serving as the Firm’s liaison to associated suppliers and categories. The role negotiates contract terms based on spend, identifies and implements initiatives to reduce the Firm’s costs for goods and services, supports contract renewals, resolves problems and delays, and applies sourcing best practices in accordance with Standard Operating Procedures and Purchasing Policy. The Buyer II works closely with internal stakeholders and suppliers to build effective supply chain partnerships and supports procurement initiatives that reduce purchasing and operating costs, promote profitability, and improve service for employees and clients.

The role also responds to Purchasing inbox inquiries, fulfills ServiceNow requests, places and expedites supplier orders, reviews requisitions, negotiates quotes, tracks savings, assists with match exceptions, enters purchasing-card expense reports, and performs other assigned duties. The Buyer II supports sourcing and supplier management, contract administration and negotiation, savings reporting, invoice and contract compliance, and day-to-day procurement support. The position supports the Firm’s sustainability initiative. The job description states that there are no supervisory responsibilities.

Requirements

• Bachelor’s degree and at least three years of experience in a purchasing or procurement role; alternatively, a high school diploma or GED and at least five years of purchasing or procurement experience.
• Proficiency in Microsoft Office Suite, specifically Word, Excel, and Teams.
• Strong leadership, negotiation, and influencing skills.
• Strong organizational and problem-solving abilities.
• Ability to think strategically.
• Excellent verbal and written communication skills, including the ability to communicate at various levels inside and outside the organization.
• Broad knowledge of current procurement strategies and best practices.
• Ability to work independently and in a team environment.

Nice To Haves

• A focus in Business Administration or Supply Chain Management.
• Experience negotiating terms and contracts with providers.
• Experience in a professional services firm, such as accounting, financial services, business advisory, or banking.
• Experience with Oracle or similar ERP software.
• Proficiency in online ordering and data management systems.

Responsibilities

• Review requisitions in Oracle, enter requisitions when necessary, and manage exceptions.
• Analyze Oracle reports and take necessary action; serve as a subject-matter expert for Oracle Procurement.
• Lead sourcing analysis and supplier selection for assigned commodities and perform cost analysis.
• Manage supplier relationships for assigned contracts and key suppliers; organize and lead supplier review and business meetings.
• Serve as liaison between suppliers and internal stakeholders.
• Work with suppliers to expand and maintain e-commerce websites, coordinate timely updates, and arrange communications and user training.
• Develop and negotiate terms for national contracts and other assigned areas; establish, monitor, administer, and enforce supplier contracts and agreements.
• Work with systems analysts to establish and maintain an Oracle contract management system.
• Analyze suppliers and contract agreements to identify and avoid risk; work with the Office of General Counsel on contract negotiation and execution.
• Work with stakeholders to negotiate business terms and issue RFPs, RFIs, and RFQs as assigned.
• Collaborate with the Procurement & Supply Chain Manager on projects and contract renewals as needed.
• Prepare, manage, and track savings; assist the Procurement Manager with savings reports, metrics, and department goals.
• Manage software maintenance renewals and track negotiated savings.
• Oversee junior buyer or purchasing associate reviews of invoices and consolidated bills for contract and policy compliance.
• Monitor supplier payment and allocation activities in coordination with Accounts Payable, Finance, and internal customers.
• Respond to Purchasing inbox inquiries and maintain cost-reduction reporting.
• Review, advise on, and communicate best practices for national suppliers.
• Provide data and assist internal divisions with projections, budgeting, and supplier service resolution.
• Keep relevant departments informed about lead times for critical services and products.
• Provide daily procurement support to Firm internal customers.
• Place and reconcile orders using a purchasing card in accordance with procurement department and card policies.
• Support the Firm’s sustainability initiative and perform other duties as required.

Benefits

• BDO describes a comprehensive Total Rewards benefits offering; specific benefits are not detailed in the posting.
• Employee Stock Ownership Plan (ESOP), providing participants a beneficial ownership stake in the firm’s success.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level