Buyer II - Purchasing - 2

Brazos County•Bryan, TX

13d•Onsite

About The Position

This role is responsible for processing purchase orders and requisitions, managing various invoices (fixed asset, product, and fuel), maintaining accurate records of outstanding purchase orders and payments, reconciling accounts, and acting as a liaison between departments and vendors. The position also involves assisting with bid specifications, preparing state contracts, managing fixed asset and inventory, and ensuring vendor compliance.

Requirements

30 hours of college course credit or High school graduate; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.
Prior purchasing experience.
Knowledge of personal computers.
Knowledge of business and government accounting principles.
Knowledge of laws, policies, and procedures affecting county government purchasing and solicitation of bids.
Knowledge of standard office practices and procedures.
Ability to use computer applications such as spreadsheets, word processors, and databases.
Ability to read, analyze, and interpret various financial data, policies, and procedures.
Ability to balance accounts.
Ability to maintain accurate records of purchase orders and requisitions, as well as payments made and goods or services received.
Ability to compile, analyze, and evaluate bid solicitation information and sealed bids.
Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with county employees, vendors, and the general public.

Nice To Haves

Experience with state contracts.
Experience managing fixed assets.
Experience managing inventory.
Experience managing fuel inventory and vehicle usage reports.
Experience with title and license plate applications for equipment and vehicles.
Experience creating reports on outstanding purchase orders and payments.
Experience liaising with accounts payable.
Experience advising departments on equipment and service specifications.
Experience ensuring vendor compliance on standing contracts.
Experience creating forms such as purchase orders and requisitions.
Up-to-date knowledge of laws and market trends affecting purchasing and accounting.
Experience assisting outside auditors.

Responsibilities

Processes purchase orders and requisitions.
Manages fixed asset, product, and fuel invoices.
Maintains up-to-date records of outstanding purchase orders and payments made, including reconciling accounts.
Serves as a liaison to other departments regarding purchase orders and with products/service satisfaction.
Assists with preparing bid specifications, including writing specifications and terms and conditions, advertising, preparing vendor lists, sending and receiving bids, evaluating bids, and making recommendations for award.
Processes purchase orders, including obtaining price quotations, coordinating with requesting departments, verifying budget availability, communicating with vendors, and preparing and distributing purchase orders.
Responds to departmental requests regarding county purchases, including answering questions, preparing expenditure reports, and advising departments on outstanding purchase orders.
Prepares state contracts, including communicating with the State Comptroller’s office and/or Cooperative Purchasing office.
Manages fixed assets, including tagging items, logging them into the computer, tracking property transfers, and assisting with the annual auction of county property.
Manages product inventory, including monitoring inventory levels through the computer and reordering supplies as needed.
Manages fuel inventory, including monitoring county vehicle usage and preparing monthly and quarterly usage reports, issuing gas cards to county employees, and running various tests.
Files applications for equipment and vehicle titles and license plates for county-owned equipment and vehicles.
Creates reports detailing all outstanding purchase orders and payments made.
Serves as liaison to accounts payable, providing up-to-date information on outstanding purchase orders and payment status.
Provides departments with advice concerning equipment and service specifications, ensuring purchased items meet requirements.
Ensures compliance by vendors on standing contracts.
Creates forms such as purchase orders and requisitions, as needed.
Maintains up-to-date knowledge of laws and market trends that affect purchasing and accounting.
Assists outside auditors when necessary.
Manages the payment of construction projects and capital assets purchased.
Performs other duties as assigned.