Buyer II - Purchasing - 2

Brazos County•Bryan, TX

8h•$25 - $31•Onsite

About The Position

This role is responsible for processing purchase orders and requisitions, managing fixed asset, product, and fuel invoices, and maintaining up-to-date records of outstanding purchase orders and payments. The position also involves reconciling accounts and serving as a liaison to other departments regarding purchase orders and product/service satisfaction.

Requirements

30 hours of college course credit or High school graduate; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.
Prior purchasing experience.
Knowledge of personal computers.
Knowledge of business and government accounting principles.
Knowledge of laws, policies, and procedures affecting county government purchasing and solicitation of bids.
Knowledge of standard office practices and procedures.
Ability to use computer applications such as spreadsheets, word processors, and databases.
Ability to read, analyze, and interpret various financial data, policies, and procedures.
Ability to balance accounts.
Ability to maintain accurate records of purchase orders and requisitions, as well as payments made and goods or services received.
Ability to compile, analyze, and evaluate bid solicitation information and sealed bids.
Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with county employees, vendors, and the general public.

Nice To Haves

Preferred education.
Preferred experience.
Preferred certificates, licenses, or registrations.

Responsibilities

Assist with preparing bid specifications, including writing specifications and terms and conditions, advertising, preparing vendor lists, sending and receiving bids, evaluating bids, and making recommendations for award.
Process purchase orders, including obtaining price quotations, coordinating with requesting departments, verifying budget availability, communicating with vendors, and preparing and distributing purchase orders.
Respond to departmental requests regarding county purchases, including answering questions, preparing expenditure reports, and advising departments on outstanding purchase orders.
Prepare state contracts by communicating with the State Comptroller’s office and/or Cooperative Purchasing office.
Manage fixed assets, including tagging items, logging them into the computer, tracking property transfers, and assisting with the annual auction of county property.
Manage product inventory, including monitoring inventory levels through the computer and reordering supplies as needed.
Manage fuel inventory, including monitoring county vehicle usage, preparing monthly and quarterly usage reports, issuing gas cards, and running various tests.
File applications for equipment and vehicle titles and license plates for county-owned equipment and vehicles.
Create reports detailing all outstanding purchase orders and payments made.
Serve as liaison to accounts payable, providing up-to-date information on outstanding purchase orders and payment status.
Provide departments with advice concerning equipment and service specifications, ensuring purchased items meet requirements.
Ensure compliance by vendors on standing contracts.
Create forms such as purchase orders and requisitions as needed.
Maintain up-to-date knowledge of laws and market trends affecting purchasing and accounting.
Assist outside auditors when necessary.
Manage the payment of construction projects and capital assets purchased.