Buyer I

County of Lancaster•Lancaster, PA

3d•Onsite

About The Position

This full-time position, reporting to the Deputy Director of Purchasing, performs purchasing and administrative duties within the Purchasing Department, providing support to one or more Buyer II or III positions. This role involves requisition and purchase order processing, small and informal purchases with a purchasing card, document preparation (including complex solicitations and contract correspondence), contract management, files management, office management, and data entry into the Workday Purchasing System. The position also performs other duties as assigned. The County of Lancaster offers comprehensive benefits and provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. Employment with the County is based upon the ability to perform the job as well as dependability and reliability.

Requirements

Completion of a standard high school course supplemented with experience in a purchasing environment or high school or college courses in business, finance, marketing, accounting, logistics, transportation or related field or any equivalent combination of education and experience which provides the required knowledge, experience, skills and abilities.
Strong professional ethics
Ability to follow office protocols and County procurement code
Ability to handle and resolve problems in a timely manner
Ability to work independently and remain focused on task
Accurate and detail oriented
Excellent organizational skills
Able to carry tasks to completion
Strong interpersonal skills
General knowledge and understanding of the procurement process
Ability to use Microsoft Office Suite, familiar with spreadsheets
Ability to multi-task and revise priorities, based on changing deadlines and demands
Discretion in the handling of confidential information
Pre-Employment Background and Reference Check

Nice To Haves

Experience in a purchasing environment
High school or college courses in business, finance, marketing, accounting, logistics, transportation or related field

Responsibilities

Manage daily operations of the Purchasing Office to prevent and/or resolve operational issues.
Contribute to the establishment of standards and procedures for administering the Purchasing Office.
Research product and pricing needs as directed by assigned Buyer.
Make small and informal purchases with purchasing card, including travel arrangements.
Create, maintain, and manage both manual and automated purchasing files.
Serve as a liaison with a select number of assigned County departments.
Provide administrative support for the preparation of competitive bids or negotiations of contracts.
Place bid advertisements in local newspapers of record and online sources.
Assist in administering awarded commodity contracts (including but not limited to office supplies, cell phones, copiers, vehicles, fleet fuel cards, EZ pass).
Preparation of analytical reports and invoices.
Provide technical assistance to County user personnel of the automated purchasing system.
Assist County personnel to resolve purchasing-related problems.
Resolve any pricing discrepancies on Purchase Orders with the Controller's office.
Advise the Director and/or Deputy Director of Purchasing of any issues affecting the County or the County departments.
Participate where assigned by the Director on committees or special projects.
Develop a working knowledge of contracts available for County procurement.
Assist with mailroom operations, as needed.
Perform all other duties, tasks, and special projects related to the position as required.