Buyer/Contract Specialist I/II

Butte County•Oroville, CA

3d•Onsite

About The Position

The Butte County Department of Behavior Health is seeking a Buyer/Contracts Specialist I or II in Chico, CA. The primary focus of this role is the development, review, and processing of department contracts, largely service-based, and relative solicitations. Desired attributes include proficiency in Word and Microsoft Office Suite, articulate and professional writing skills, being detail-oriented, resourceful, and effective time management. Experience in Contracts, Requests for Proposal, and the Public Sector is a plus. This recruitment is for Level I and Level II. The salary range for level I is $2,187.20 - $2,930.40 biweekly ($27.34 - $36.63 per hour). The salary range for level II is $2,416.00 - $3,238.40 biweekly ($30.20 - $40.48 per hour). A training and experience evaluation may be utilized to determine an applicant's ranking among qualified candidates. Based upon information provided in this application including responses to supplemental questions, an applicant's education, training and experience (full-time equivalent) may be evaluated. Applicants should provide thoughtful and thorough responses to supplemental questions as they play an important role in this recruitment process. All qualifying work experience that is described or included in responses to supplemental questions MUST also be included and detailed in the "Work Experience" section of this application. "See Resume" is not an acceptable response for any supplemental question. FLSA: Non-Exempt

Requirements

Proficiency in Word and Microsoft Office Suite
Articulate and professional writing skills
Detail oriented
Resourceful
Effective time management
Equivalent to an Associate’s degree in business administration, public administration, economics, accounting, or a closely related field
Buyer/Contracts Specialist I: One (1) year of experience in preparing purchase orders, request for bids and/or proposals, and contracts.
Buyer/Contracts Specialist II: Two (2) years of experience in purchasing and expediting materials, supplies, and equipment at a level equivalent to the County’s class of Buyer/Contracts Specialist I.
Knowledge of applicable federal, state, and local laws, codes, and ordinances relevant to the area(s) of responsibility.
Knowledge of modern principles, practices, and methods of public sector procurement and contracting, including contract preparation, execution, and administration.
Knowledge of policies and procedures governing the bidding process.
Knowledge of project life cycles, milestones, and compliance regulations.
Knowledge of methods and techniques utilized in analyzing the quality of equipment, materials, services, and supplies.
Knowledge of principles of business administration and economics as applied to the purchasing function.
Knowledge of budget and accounting procedures and practices.
Knowledge of business arithmetic.
Knowledge of record-keeping principles and procedures.
Knowledge of techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Knowledge of modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Ability to advise and explain purchasing policies, procedures, and standards.
Ability to prepare and maintain contracts, specifications, and service agreements.
Ability to coordinate structured bidding activities.
Ability to prepare clear, accurate, and concise reports, specifications, correspondence, and other written material.
Ability to assist in maintaining control of large expenditures and adherence to purchasing policies and procedures.
Ability to serve as a resource to departments on proper bidding processes to be used for specific types of service procurements.
Ability to make accurate arithmetic calculations.
Ability to establish and maintain a variety of filing, record-keeping, and tracking systems.
Ability to understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures and standards relevant to work performed.
Ability to independently organize work, set priorities, meet critical deadlines and follow-up on assignments.
Ability to use tact, initiative, prudence and independent judgment within general policy and procedural guidelines.
Ability to effectively use computer systems, software applications relevant to work performed and modern business equipment to perform a variety of work tasks.
Ability to communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Nice To Haves

Experience in Contracts
Experience in Requests for Proposal
Experience in the Public Sector

Responsibilities

Performs a variety of procurement duties, including purchasing and expediting materials, supplies, and equipment for use by County departments.
Provides technical support, information, and assistance to County departments regarding purchasing specifications and contract requirements.
Reviews, examines, and processes requisitions, purchase orders, and other related documents, including contracts and bid recaps, to ensure compliance with established purchasing procedures, and to confirm funding availability.
Provides guidance to County departments on contracting and purchasing policies and guidelines.
Initiates solicitations as assigned, including requests for proposal and sole source requests to provide materials and services.
Facilitates pre-proposal meetings.
Coordinates and participates in the evaluation of submittals.
Drafts and reviews terms and conditions of agreements with legal and contractual requirements.
Reviews and executes contracts.
Administers and manages contracts ensuring compliance with all requirements.
Coordinates with vendors and uses department staff to research and evaluate information required to prepare specifications.
Contacts vendors and contractors to obtain product, service, and insurance information.
Negotiates and resolves issues with contract terms and deliverables.
Prepares requests for proposals, specifications, and bid packages for the purchase of equipment, materials, and supplies.
Obtains verbal or written price quotations.
Analyzes bids, recommends award, and prepares necessary documentation.
Negotiates terms and administers varied service contracts.
Places orders and negotiates with vendors.
Expedites purchase orders, determines, and follows up on exceptions, issues, and problems.
Works with departments to reconcile invoices.
Manages the County’s surplus store; organizes the site for sale to the public; oversees delivery of surplus items from County departments; sets-up and manages the public auctions for fixed assets.
Provides information and guidance to County departments regarding their purchasing needs, specifications for services, supplies, and equipment, and computerized purchasing system.
Reviews contracts, amendments, and MOU’s for County departments; ensures accuracy and scope of work represents services to be provided and follows set policy guidelines of County, State or Federal requirements.
Assists departments in creating contract templates for a variety of contracts including expense, revenue, and non-financial.
Monitors databases to track each department's purchasing information, including completed purchase orders, open contracts, bid lists, capital items, vendor quotes, and vendor evaluations.
Monitors developments in the purchasing field and recommends improvements to policies and procedures.
Performs related duties as assigned.