Buyer and Operations Support Specialist

Parry Labs, LLC•Huntsville, AL

12h

About The Position

We are seeking a detail-oriented and proactive Buyer and Operations Support Specialist to support our IT and Facilities departments while serving as a key resource for day-to-day office operations. In this multi-faceted role, the ideal candidate will manage the full procurement cycle - from soliciting and evaluating vendor quotes to issuing and tracking purchase orders - ensuring timely and cost-effective acquisition of IT equipment, software, and facilities-related goods and services. Beyond procurement, this individual will play a vital role in keeping the office running smoothly by coordinating facility maintenance and repairs, supporting administrative functions across departments, and serving as a reliable point of contact for both vendors and internal teams. Success in this position requires strong organizational skills, a collaborative mindset, and the ability to juggle competing priorities in a fast-paced environment.

Requirements

2+ years of experience in procurement, office administration, or a similar role.
Familiarity with purchase order processes and vendor management; experience with CostPoint a plus.
Strong organizational and multitasking skills with exceptional attention to detail.
Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with facilities or ticketing systems preferred.
Excellent verbal and written communication skills; comfortable working with vendors, staff, and management at all levels.
Self-directed and resourceful with a customer-service mindset.

Nice To Haves

experience with CostPoint a plus
experience with facilities or ticketing systems preferred

Responsibilities

Solicit, review, and compare vendor quotes for IT hardware, software, peripherals, and facilities-related materials and services.
Issue and manage purchase orders (POs) in accordance with company purchasing policies and approval workflows.
Maintain accurate records of open, pending, and closed POs; follow up with vendors to ensure on-time delivery.
Verify receipt of goods and services and coordinate with Accounts Payable for invoice reconciliation.
Identify cost-saving opportunities and preferred vendor relationships to support budget goals.
Assist with budget tracking and forecasting.
Serve as the primary point of contact for facility maintenance requests, coordinating with vendors, contractors, and building management to ensure timely resolution.
Track and schedule routine maintenance, inspections, repairs, and service contracts for office equipment and facilities.
Assist with space planning, office moves, and setup of workstations and common areas.
Maintain inventory of facilities supplies and equipment; initiate replenishment orders as needed.
Provide general administrative support including managing correspondence, scheduling, and coordinating meetings and events.
Develop and maintain organized systems for procurement documents, vendor contracts, warranties, equipment, and facilities records.
Support onboarding logistics for new employees including workspace setup and coordination of IT equipment.
Assist leadership and cross-functional teams with ad hoc administrative projects and reporting.
Support HR and Security with administrative tasks such as badging, bag checks, and entrance audits