Business Transactions and Services Senior Coordinator

The Ohio State University

9d • Onsite

About The Position

This position initiates high-volume financial transactions including expense reports, supplier invoice requests, and over 5400 requisitions annually for the Facilities Operations and Development’s (FOD) Medical Center District. It processes requisitions for supplies, services, and equipment for the Medical Center Facilities departments across more than 80 cost centers/locations, including OSU Physicians locations and University cost centers, with a combined request value exceeding $26 Million. The role leads the annual purchase order process, including 220 blanket purchase orders and 315 annual preventive maintenance contracts for the Medical Center District. It coordinates with internal Medical Center departments such as purchasing, accounts payable, vendor maintenance, and supply chain to resolve procurement transaction issues, interacting with suppliers when necessary. This role serves as a point of contact for compliance and interpretation of procurement policies and procedures, acting as a department procurement expert and providing training as needed. Additionally, the position attends monthly financial review meetings with Medical District Directors and Managers to help solve issues, provides excellent customer service, and possesses excellent communication skills. Performs other administrative and support duties.

Requirements

• High School diploma or GED.
• 2 years of relevant experience required.

Nice To Haves

• Certification or vocational training may be required.
• Associate degree in relevant field may be preferred.
• 4-6 years of relevant experience preferred.

Responsibilities

• Initiates high-volume financial transactions including expense reports, supplier invoice requests, and 5400+ requisitions annually.
• Processes requisitions for supplies, services, and equipment for Medical Center Facilities departments across 80+ cost centers/locations.
• Leads the annual purchase order process, including 220 blanket purchase orders and 315 annual preventive maintenance contracts.
• Coordinates with internal Medical Center departments (purchasing, accounts payable, vendor maintenance, supply chain) to resolve procurement transaction issues.
• Interacts with suppliers when necessary to resolve procurement issues.
• Serves as a point of contact for compliance and interpretation of procurement policies and procedures.
• Acts as a department procurement expert and provides training as needed.
• Attends monthly financial review meetings with Medical District Directors and Managers to help solve issues.
• Provides excellent customer service.
• Performs other administrative and support duties.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED