Business Systems Coordinator

Johnson Controls•Glendale, AZ

6d•$100,000 - $130,000•Remote

About The Position

This role supports Business System initiatives, such as Lean and enterprise system efforts, by coordinating events, managing project logistics, and providing administrative and operational support. The position ensures smooth planning and delivery of workshops, governance forums, and continuous improvement activities while maintaining alignment across cross-functional stakeholders. This is a coordination and execution-focused role that supports Business System leaders (Global Supply Chain and Innovation) by managing logistics, standardizing processes, and ensuring clear communication across projects, workstreams, scaling efforts, and system integration.

Requirements

Direct experience in a Lean Business System environment
Bachelor’s degree in Business, Operations, or related field (or equivalent experience)
5+ years of experience in project coordination, operations, or administrative/project support
Strong organizational and multitasking skills with excellent attention to detail
Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook
Experience with collaboration and project tools, such as SharePoint, Teams, and project trackers

Nice To Haves

Program Manager Experience/PMP certification preferred
Experience supporting events, workshops, or cross-functional programs

Responsibilities

Plan, schedule, and execute Business System events, including Kaizens, workshops, training sessions, and leadership reviews
Coordinate event logistics, including venues, travel, materials, technology, and communications
Manage preparation and execution calendars from start to finish
Ensure events follow standard work, templates, and governance requirements
Track attendance, outputs, and follow-up actions from sessions
Manage participant surveys, analyze results, and recommend improvements for future events
Support project managers and Business System leaders in tracking milestones, deliverables, bowler metrics, and timelines
Maintain project plans, metric trackers, and action logs
Coordinate cross-functional input and ensure timely follow-up
Prepare status updates, dashboards, and reporting materials
Promote alignment with enterprise tools, frameworks, and processes
Respond to information rollup requests for Executive Committee meetings
Manage documentation, templates, and standard work for Business System activities
Prepare presentations, reports, and executive-ready materials
Maintain organized repositories and systems, including SharePoint and project tools
Support budgeting, expense tracking, and vendor coordination for events, outside services, and consultants
Provide travel, email, and calendar coordination for leadership as needed
Serve as a central coordination point across Business System teams, HR, Operations, and other functions
Facilitate stakeholder communication to ensure clarity and alignment
Support the preparation and distribution of meeting materials and outputs
Document decisions, actions, and follow-ups accurately
Anticipate needs by understanding requirements and planning ahead