Business Support Specialist

First American Equipment Finance•Rochester, NY

6d•Onsite

About The Position

The Business Support Specialist is a proactive and detail-oriented individual who will provide administrative and operational support across our Admin, Human Resources, and Operations departments. This role is ideal for someone who thrives in a dynamic environment, enjoys variety in their work, and is passionate about helping teams run efficiently and effectively. This position is an in-office role. Office hours are Mondays - Fridays 8:00am - 5:00pm.

Requirements

Combination of education, training, and experience
2+ years of experience in a business support, administrative, or coordinator role.
Strong organizational and multitasking skills with a positive and proactive attitude.
Excellent written and verbal communication.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
Ability to handle sensitive information with discretion.

Nice To Haves

Experience with Workday and Salesforce systems is a plus.

Responsibilities

Greet visitors, manage mail, prepare shipping labels, place catering orders, and plan events.
Set up and break down meeting rooms, maintain a clean and stocked office environment, run errands, visit the post office, and assist with facility cases.
Manage time off, schedule meetings and interviews, and handle other related projects.
Report Salesforce compensation and prepare data for semi-monthly payroll processing.
Process invoices for payment and reconcile credit card statements.
Support daily operational tasks and documentation organization, storage, and retention.
Operations portfolio maintenance tasks, including insurance certificate renewals and vehicle titling.