Business Support Specialist | Contract Administration

Colorado Springs Utilities•Colorado Springs, CO

2d•Onsite

About The Position

The Operations Division is looking for an energetic individual to provide contract support within our Water Work Management group. This contract support involves the research and administration of multi-division contract management, milestone/deadline oversight of contract execution, and advanced administrative contract support to multiple contract sponsors; duties and tasks reflect substantial variety and complexity, and the incumbent may be assigned to specific analytical projects or programs requiring general evaluation and assessment, and/or may carry out functional responsibilities unique to the assigned department. Additionally, in this job you will be responsible for providing business support in data gathering, research, monitoring and tracking records/results, data interpretation, summarizing findings, recommending changes and improvements based on analysis and interpretation of external and/or internal information, and/or developing processes to increase efficiency of operations or reduce costs.

Requirements

Contract administration and support experience are valued for this role.
MS Excel and MS Word skills are required.
Effectively working in a fast-paced, dynamic environment with rapidly shifting priorities
Strong attention to detail and follow-through with responsibilities
Taking initiative and responsibility for projects and tasks
Maintaining and improving department processes and procedures
Organization, time management, multi-tasking, and problem-solving skills
Excellent customer service skills

Nice To Haves

An associate’s degree in Business, Finance, Technical Management, or a closely related field or equivalent experience is preferred.
Procurement, accounting, and accounts payable operations experience are highly desired.
Maximo and Infor/Lawson and Power BI experience is preferred.

Responsibilities

Assist contract sponsors in navigating procurement activities such as new contract requests for proposals, amending existing contracts, and managing contract expirations
Conduct and provide contract administration support with skill in aiding to meet contract execution milestones and meeting contract deadlines
Focus and priorities will be more in the realm of viewing contracts in an accounts payable/receivable capacity and any contract review, writing & negotiating skills are valued
Troubleshoot problems by gathering and researching data; assist with data analysis as requested
Prepare and present oral and written research findings, input, solutions, and recommendations for impact and cost analysis of proposed changes and improvements
Assist contract sponsors in determining contract funding amounts, monitoring contract funding levels, requesting additional funding and releasing retainage
Monitor complex contracts for the Operations Division
Input, retrieve, or display data, or analysis of information, utilizing various software or programs
Obtain approval of the business's need to initiate a new contract to obtain contract(s) for the group
Statement of Work support
Review invoices for services and approve payments
Communicate with the Administrative/Operation Field Support Specialist on the status of the construction project as it relates to invoices
Review & Approve Contractor's Pay Application Forms before invoice payment
Communicate with PCS on contract issues
Operations Division point of contact for the RFP planning process
Interface with Procurement on project milestones and completion
Load New Bid Unit information into Maximo Library

Benefits

Vacation – Start with 13 days annually, increasing to 24 days with tenure
Personal Leave – 3 days per year
Paid Holidays – 12 paid holidays per year
Sick Leave – 12 days per year for personal or family health needs
Vacation Buy – Option to purchase up to 40 additional hours annually
Medical Plans: Three comprehensive options, including a $0 premium High-Deductible Health Plan (HDHP) with Health Savings Account (HSA) eligibility
Zero Health: Access to hundreds of medical services at no cost
Dental & Vision: Two dental plans and one vision plan
Family Building-Benefits: Support for fertility, preservation, adoption, and surrogacy
Wellness Program: A voluntary program that rewards you for prioritizing self-care! If you're enrolled in a our medical plan, you and your spouse can earn up to $600 in HRA or HSA contributions by completing healthy activities
Flexible Spending Accounts (FSA): Pre-tax contributions for healthcare and dependent care expenses
Health Savings Account (HSA): Available with HDHP
Pension Plan: Colorado PERA provides retirement benefits and peace of mind
Supplemental Retirement Plans: PERAPlus 401(k), MissionSquare Roth IRA, and 457 plans
Disability Coverage: Short-Term and Long-Term Disability insurance available
Life Insurance: Employer-paid coverage with optional supplemental plans
Employee Assistance Program (EAP): Confidential support for mental health, stress, legal, financial, and work-life balance
Tuition Reimbursement: Up to $5,250 annually to support continued education
Public Service Loan Forgiveness: As a qualifying employer, your student loan payments may be eligible for loan forgiveness