Business Support & Events Coordinator

AstraZeneca•Durham, NC

8d•Onsite

About The Position

Development Operations at AstraZeneca brings together all the skills groups to drive critical operational activities for early and late stage medicines development. We have deep and specialist expertise in study and site management, data management, technical systems and processes, and in working with Contract Research Organizations and partner to ensure the fast, efficient, ethical and quality delivery of our clinical trials in countries around the world. Reporting to the Business Support Leader, this role will focus on delivering high-quality local coordination and business support for the Clinical Operations Team, with a strong emphasis on on-site meeting and event logistics, onboarding support for new hires, and broader administrative and operational activities. We are looking for an enthusiastic, organized and service-oriented individual who thrives in a fast-paced international environment and enjoys creating a smooth and professional workplace experience for internal stakeholders. Moving forward, the role may also include Personal Support for ClinOps Leaders or Business Support for Clinical Program Teams.

Requirements

Minimum of a Bachelor’s degree required with 2+ years of experience
Experience in office coordination, team support, event coordination, hospitality coordination or administrative support
Experience in the PA arena
Excellent organizational skills with the ability to manage multiple requests and priorities simultaneously
Strong customer service mindset and a proactive, solution-oriented approach
Good communication and interpersonal skills
Fluent English skills
Confidence working with Microsoft Office tools, including MS Teams, Outlook, SharePoint and PowerPoint
Ability to build effective working relationships with internal teams and external suppliers
High attention to detail and a commitment to delivering a professional on-site experience
A self-starter mindset with flexibility and a hands-on approach

Nice To Haves

Experience of working in a pharma or healthcare environment

Responsibilities

Coordinate on-site meetings, team events and local office-based activities, ensuring all logistics are planned and delivered smoothly and professionally, It includes room bookings, room set-up, catering and hospitality arrangements.
Act as a key local contact for logistics and administrative coordination for the Durham-based team.
Support onboarding activities for new hires, including office-based orientation and operational coordination to ensure a smooth and professional start.
Prepare and manage Purchase Orders in Coupa and coordinate related administrative processes in line with internal procedures.
Work collaboratively with internal stakeholders, external providers and global colleagues to deliver a consistent, high-quality support service, including knowledge sharing within the Business Support team.
Use technology and internal tools effectively to manage requests, improve ways of working and propose efficient solutions.
Plan, organize and prioritize workload effectively, ensuring activities are completed accurately and on time.
Moving forward, provide Personal Support for ClinOps Leaders or Business Support for Clinical Program Teams, as required.

Benefits

Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees.
In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics.
If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.
At AstraZeneca, we’re dedicated to being a Great Place to Work.
Where you are empowered to push the boundaries of science, challenge convention and unleash your entrepreneurial spirit.
To embrace differences and take bold actions to drive the change needed to meet global healthcare and sustainability challenges.
There is no better place to make a difference in medicine, patients, and society.
An inclusive culture where you will connect different thinking to generate new and valuable opportunities.
Where you will find a commitment to lifelong learning, growth and development for all.
Our Inclusion & Diversity (I&D) mission is to create an inclusive and equitable environment where people belong, using the power of our diversity to push the boundaries of science to deliver life-changing medicines to patients.
Inclusion and diversity are fundamental to the success of our company, because innovation requires breakthrough ideas that only come from a diverse workforce empowered to challenge conventional thinking.
We’re curious about science and the advancement of knowledge.
We find creative ways to approach new challenges.
We’re driven to make the right choices and be accountable for our actions.
As an organisation centred around what makes us human, we put a big focus on people.
Across our business, we want colleagues to wake up excited about their day at the office, in the field, or in the lab.
Along with our purpose to bring life-changing medicines to people across the globe, we have a promise to you: to help you realise the full breadth of your potential.
Here, you’ll do work that has the potential to change your life and improve countless others.
And, together with your team, you’ll shape a culture that unites and inspires us every day.
This is your life at AstraZeneca.