Business Support Assistant - CTO Leadership Support - Temporary - Evening Shift - Includes Weekend Hours

Stony Brook University•Stony Brook, NY

1d•$47,754 - $63,672•Onsite

About The Position

At Stony Brook Medicine, a Business Support Assistant is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence. This is a temporary leave replacement opportunity that may end at any time.

Requirements

Associate’s degree. Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.
At least 2 years of relevant experience in an administrative capacity.
Computer skills with proficiency in Microsoft Office Suite.
Ability to work independently, with excellent time management and communication skills.
Experience and skill in focusing on details, accuracy, multi-tasking and follow-through.
Must be able to effectively interact and communicate with all Department Heads/Supervisors on a house-wide basis.
Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4 panel drug screen
Meet Regulatory Requirements for pre employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).

Nice To Haves

Bachelor’s degree.
Computer skills to include Peoplesoft, Kronos, Cerner.
Past experience in a hospital or healthcare setting.
Knowledge and experience in the application of performance improvement methodologies.

Responsibilities

Maintains a courteous and helpful approach when dealing with visitors and staff
Demonstrates a high degree of understanding of others even during the most stressful situations; resolution of conflicts and problem solving with empathy
Accepts constructive criticism in a positive manner working towards solutions rather than focus on the problem
Processes incoming and outgoing communications in an effective and timely manner. Develops and maintains office and filing systems so that necessary information is readily accessible
Keeps information necessary for budget preparation, programmatic reporting and financial analysis accurate and readily available. Processes purchase requests, requests for travel reimbursement, journal and budget transfers, work requests, and the like in a timely and efficient manner
Records/types meeting minutes and distributes as requested by the Associate Director and Nurse Manager(s)
Coordinates administrative support functions required for the 24-hour daily operation of assigned units
Organizes systems to establish defined standards for non-nursing functions in patient care areas. Monitors adherence to standards and quality management
Provides for safe and therapeutic patient care areas. Conducts environmental rounds, assesses environmental problems, resolves and follows up
Assures compliance with hospital environmental policies and standards as well as regulatory and accrediting agency standards for physical environment
Serves as Volunteer Program Coordinator for areas assigned
Ensures timely completion of schedules, timesheets, audits and data entry
All other duties as assigned