Business Support Assistant - Includes Weekend Hours - Hospitalist Program

Stony Brook University•Town of Brookhaven, NY

2d•Onsite

About The Position

At Stony Brook Medicine, the Business Support Assistant provides a full range of administrative support to the Hospitalist Program. The successful incumbent must demonstrate a professional demeanor, excellent organizational skills, attention to detail and the ability to complete all assignments within the expected timeframe.

Requirements

Associate’s degree and at least 2 years of administrative/clinical experience in an Acute Care Hospital setting and/or affiliated department or Bachelor's degree and at least 6 months of administrative/clinical experience in an Acute Care Hospital setting and/or affiliated department
Proficiency in Microsoft Suite Applications
Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 4 panel drug screen
Meet Regulatory Requirements for pre employment screenings.
Provide a copy of any required New York State license(s)/certificate(s).

Nice To Haves

Experience in supply and equipment ordering, processing reimbursement and expense tracking
Clinical understanding of the working diagnosis of general medicine patients with the experience to properly stratify patients, based upon their acuity, to appropriate clinical teams
Proficiency with the Cerner electronic medical record
Working knowledge of Kronos timekeeping system

Responsibilities

Reviews the patient assignments on a daily and ongoing basis and reassigns patients to appropriate clinical teams based upon acuity, census and geography
Reviews and sends updates to the clinical team specific for observation patients who have a length of stay of 48 or greater
Build overflow assignments on a daily basis
Provides administrative support to the Hospitalist Program Office administrative staff, faculty and clinical staff (nurse practitioners and physician assistants).
Maintains the on-call schedule and calendar using Outlook, including the coordination of incoming invitations and scheduling meetings on behalf of the department
Loads on call directories for the department
Takes and transcribes meeting minutes
Assist with Accounts Payable
Will round on inpatient floors and enter patient rooms to gather data for projects, deliver correspondences, complete questionnaires, surveys, and audits
Other duties as required