Business Support and Hospitality Coordinator
Xtend, Inc•Grand Rapids, MI
•$20 - $21•Onsite
About The Position
Xtend is seeking a Business Support Coordinator to help create an exceptional experience for clients, partners, visitors, and employees while supporting daily administrative and operational functions. This role serves as a key point of contact for communications, office coordination, contract administration, facility support, and business operations to ensure a professional, organized, and welcoming workplace.
Requirements
- High School Diploma/GED required
- 1–3 years of office or administrative experience preferred
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Excellent customer service and hospitality mindset
- Professional written and verbal communication skills
- Strong attention to detail and accuracy
- Ability to work independently and exercise sound judgment
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Ability to maintain confidentiality and handle sensitive information professionally
- Valid driver's license and clean driving record
- Ability to lift up to 25 pounds
Responsibilities
- Provide front desk hospitality and create a welcoming environment for clients, staff, and visitors
- Manage incoming communications, including emails, phone inquiries, and company communication platforms
- Support contract administration by tracking agreements, maintaining documentation, and assisting with billing accuracy
- Coordinate meetings, facility preparations, client visits, and company events
- Conduct building tours for new employees, clients, and partners as needed
- Order, stock, and manage office, breakroom, and event supplies
- Maintain conference rooms, shared spaces, and workplace facilities to ensure a professional appearance
- Process incoming and outgoing mail, packages, and deliveries
- Maintain and reconcile petty cash while ensuring compliance with company policies
- Assist with partner and client support activities, including meeting coordination and sales tracking
- Perform additional duties as assigned to support business operations
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
