Business Specialist

Texas A&M•College Station, TX

3d•Onsite

About The Position

The Business Specialist ensures audit controls, compliance and accuracy in program operations for the Capacity Building Department through detailed analysis, database management and record retention. Works closely with staff to efficiently process a high volume of grant applications and awards. Assist with policy research and special projects to enhance program effectiveness. Supports the implementation of new initiatives and improvements to existing processes. Plays a key role in maintaining accountability and streamlining administrative procedures to better serve stakeholders.

Requirements

Bachelor's degree or equivalent combination of education and experience.
Working knowledge of Word, Excel, Outlook and Adobe Acrobat.
Strong oral, written and interpersonal skills.
Attention to detail.
Sound judgement.
Ability to multi-task and work cooperatively with others.
Texas Driver's license or the ability to obtain one within 30 days.

Nice To Haves

Bachelor's degree in Business, Finance, Accounting, Administration or related field.
One (1) or more years of experience using Texas A&M University’s FAMIS and Canopy systems web applications.
One (1) or more years of experience in auditing, accounting, or business operations.
Experience with auditing operations to ensure compliance with program, accounting and record retention guidelines.
Work independently.
Work effectively in a fast-paced office environment.

Responsibilities

Collaborate and assist staff assigned to process a large volume of grant applications and grant award transactions. Ensure compliance with program, accounting and record retention procedures. Work closely with Program Leader to deliver excellent customer service, quickly answer customer inquiries and effectively resolve customer complaints. Compose professional and tactful correspondence dealing with customer issues which may include sensitive matters. Communicate rulings to fire department customers and/or departmental staff, as appropriate.
Audit application, FAMIS, database entries, funding proposal lists, invoice transmittals and files to ensure compliance with program and record retention guidelines.
Assist staff in making eligibility determinations.
Assist in researching and analyzing administrative systems, polices and procedures. Conduct research and special projects as directed by the Program Leader. Prepare oral and written reports on results.
Communicate and coordinate regularly with appropriate teammates to maximize the effectiveness and efficiency of interdepartmental operations and activities.
Coordinate and assist with the implementation of new programs or enhancements to existing programs.
Assist with promotional opportunities such as fire department ceremonies, legislative and trade show events.
Manage and account for agency credit cards in accordance with applicable laws, policies, rules, procedures and guidelines.
May participate in regional and statewide emergency response operations, as needed.
Employees with administrative duties: may require extending bending, reaching, stooping, kneeling,, squatting and sitting. May require extended communication with visitors and employees in person, by phone or electronically. May require infrequent travel in State vehicles with overnight stays. May require operating computers with monitors for extended periods of time.
Other duties as assigned.