Open Rank Business Services Professional (Entry – Senior)
About The Position
The Business Services Professional provides scheduling, meeting, program support, and event coordination for the Division of Hematology at the University of Colorado Anschutz Medical Campus. The role collaborates with Division leaders, faculty, and staff to keep administrative work on track with respect to timing, budget, data, and compliance with University of Colorado School of Medicine and Department of Medicine rules and regulations. The position also performs other administrative and technical duties as assigned by the Division Chief and Division Administrator. Serving as a liaison, the professional independently interprets and coordinates administrative needs, interprets policies and procedures related to administrative operations, and makes recommendations concerning programs, funds, resources, and recruiting. The role provides customer service to internal and external stakeholders and maintains working relationships with University of Colorado School of Medicine and Department of Medicine faculty, staff, and administration, as well as UCHealth personnel and affiliates. This position is expected to work onsite in Aurora, Colorado. The role supports the Division Chief and may support several key faculty leaders. It is open at entry, intermediate, and senior levels. Applicants must be legally authorized to work in the United States without current or future visa sponsorship. A letter of interest and a CV or resume are requested. Screening begins immediately and continues until the position is filled; the best-consideration date is November 30, 2026.
Requirements
- Entry level: bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
- Intermediate level: the specified bachelor’s degree and one year of experience with high-level business administration.
- Senior level: the specified bachelor’s degree and two years of experience with high-level business administration.
- A combination of education and related technical, military, or paraprofessional experience may substitute for a bachelor’s degree on a year-for-year basis.
- Applicants must meet minimum qualifications at the time of hire.
- Legally authorized to work in the United States without requiring current or future sponsorship.
- Ability to communicate effectively in writing and orally.
- Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
- Outstanding customer service skills.
- Ability to solve problems quickly and efficiently.
- Ability to drive projects to completion with little to no guidance or minimal supervision.
Nice To Haves
- Experience in a higher education or academic medical center setting.
- Experience directly supporting senior leadership of an organization.
- Experience handling confidential information.
- Experience handling multiple (3–4) schedules at one time for senior leadership.
Responsibilities
- Oversee the Division Chief’s schedule, prioritize appointment requests, and potentially perform the same scheduling duties for several key faculty leaders.
- Oversee the Division Chief’s business-related travel, including preparing itineraries, making reservations, resolving travel challenges, and processing reimbursements and travel expenses promptly.
- Provide administrative support for senior leadership and executive meetings by preparing agendas, coordinating logistics, taking minutes, tracking action items, and preparing presentation materials, including PowerPoint presentations.
- Manage projects and provide oversight for weekly tumor board and grand rounds, as well as monthly faculty meetings.
- Support program-related initiatives and endeavors.
- Coordinate administrative needs and interpret relevant policies and procedures.
- Make recommendations concerning programs, funds, resources, and recruiting.
- Provide internal and external customer service and maintain working relationships with university and UCHealth stakeholders.
- Perform other administrative and technical duties as assigned by the Division Chief and Division Administrator.
Benefits
- Multiple medical plan options.
- Multiple dental plan options.
- Disability, life, and vision insurance.
- Employer contributions of 10% of gross pay to the 401(a) retirement plan.
- Paid time off accruals.
- 22 vacation days per year, with a maximum accrual of 352 hours.
- 15 sick days per year, with unlimited maximum accrual.
- 15 holiday days per year.
- Tuition benefit available on all CU campuses.
- Reduced-rate RTD bus and light rail service through the ECO Pass.
- Additional perks and programs through CU Advantage.
- The position may be eligible for overtime compensation, depending on level.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
