Open Rank Business Services Professional (Entry – Senior)

University of Colorado•Aurora, CO

2d•$50,244 - $79,177•Onsite

About The Position

The Business Services Professional provides scheduling, meeting, program support, and event coordination for the Division of Hematology at the University of Colorado Anschutz Medical Campus. The position collaborates with division leaders, faculty, and staff to keep administrative work on track with respect to timelines, budgets, data, and University of Colorado School of Medicine and Department of Medicine rules and regulations. The role also performs other administrative and technical duties as assigned by the Division Chief and Division Administrator. Serving as a liaison, this position independently interprets and coordinates administrative needs, interprets policies and procedures related to administrative operations, and makes recommendations concerning programs, funds, resources, and recruiting. It provides internal and external customer service and maintains working relationships with University of Colorado School of Medicine and Department of Medicine faculty, staff, and administration, as well as UCHealth personnel and affiliates. This is an onsite role in Aurora, Colorado. The Division of Hematology and its clinical partner, the Blood Disorders and Cellular Therapy Center at UCHealth, focus on patient care, research, innovation, and education in blood disorders. Areas of work include blood and marrow transplantation, cellular immunotherapies such as CAR T-cells, precision medicine, and other advanced treatments.

Requirements

Bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution, or qualifying substitution.
For the Intermediate Level, one year of experience with high-level business administration.
For the Senior Level, two years of experience with high-level business administration.
A combination of education and related technical, military, or paraprofessional experience may substitute for a bachelor’s degree on a year-for-year basis.
Applicants must meet minimum qualifications at the time of hire.
Legal authorization to work in the United States without requiring current or future sponsorship.
Ability to communicate effectively in writing and orally.
Ability to establish and maintain effective working relationships with employees at all institutional levels.
Outstanding customer service skills.
Ability to solve problems quickly and efficiently.
Ability to drive projects to completion with little to no guidance or minimal supervision.

Nice To Haves

Experience in a higher education or academic medical center setting.
Experience directly supporting senior leadership of an organization.
Experience handling confidential information.
Experience handling multiple (3–4) schedules simultaneously for senior leadership.

Responsibilities

Oversee the Division Chief’s schedule, prioritize appointment requests, and potentially provide similar support to other key faculty leaders.
Oversee the Division Chief’s business-related travel, including itineraries, reservations, resolving travel challenges, and timely processing of reimbursements and travel expenses.
Provide administrative support for senior leadership and executive meetings, including preparing agendas and presentation materials, coordinating logistics, taking minutes, and tracking action items.
Provide project oversight and management for weekly tumor board, grand rounds, and monthly faculty meetings.
Support program-related initiatives and endeavors.
Perform other administrative and technical duties as assigned by the Division Chief and Division Administrator.