Business Partner Specialist

Government of Alberta•Edmonton, AB

1d•CA$57,215 - CA$72,395•Onsite

About The Position

Every Service Alberta employee strives to enable the success of our Ministry partners and Albertans through providing exceptional client focused services that meet and exceed our clients’ expectations. We are looking for collaborative, agile solutions focused individuals with strong communication skills and a strong service orientation. If that describes you, please read on! The Business Partner team provides vendor management services to Ministries, thereby ensuring compliance with service levels and quality controls to mitigate risks to Government of Alberta (GoA).

Requirements

Strong written and verbal communication and customer service skills when engaging with both internal and external stakeholders.
Strong organizational skills with the ability to effectively manage high-volume, time-sensitive work.
High attention to detail to ensure accurate and efficient payment processing.
Proven ability to work independently while also contributing collaboratively within a team environment, with minimal supervision and a strong sense of accountability and professionalism.
The ability to effectively prioritize, organize, and adapt to competing priorities and deadlines.
High School Diploma with 3 years of related experience (for example, Accounts Payable, general accounting)

Nice To Haves

Experience in financial operations, including accounts payable, accounts receivable, or vendor management
A general understanding of accounting principles and practices
Experience using the Government of Alberta’s 1GX system, particularly modules related to accounts payable or vendor management
Working knowledge of accounts payable processes and requirements
Understanding of accounts payable procedures, controls, and compliance requirements
Knowledge of Government of Alberta business processes and practices
Proficiency with Microsoft Office applications (Word, Outlook, Excel, PowerPoint)
Experience using common enterprise systems such as SharePoint, Adobe Acrobat.
Demonstrated organizational, time-management, and prioritization abilities supported by excellent written and verbal communication skills
Ability to follow established policies, procedures, and standardized administrative processes
Experience delivering customer service in public-facing or internal support roles, including working in high-volume or deadline-driven environments
Experience handling confidential or sensitive information, including document control and records management practices.

Responsibilities

Create, update, and maintain Business Partner (BP) records in GoA’s financial system (1GX) with a high degree of accuracy and attention to detail.
Review and validate submitted documentation to ensure completeness, legitimacy, and compliance with established accounting polices and standards.
Conduct thorough research to confirm legal entity names, business registrations, addresses, tax information, banking details, and related documentation.
Investigate discrepancies and determine appropriate action to maintain BP data integrity.
Process BP set-ups, changes, and approvals in accordance with internal controls, policies, and ministry requirements.
Verify and manage banking information, including support for EFT, ACH, and wire payment requests, ensuring all required approvals are obtained.
Apply and manage payment blocks and BP blocks when required to mitigate risk and support accurate payment processing.
Analyze BP relationships, including parent/subsidiary structures and permitted payee information, and update records accordingly.
Respond to high-volume inquiries from ministries and internal stakeholders, providing guidance, information, and issue resolution in a timely and professional manner.
Contribute to continuous improvement by supporting process reviews, special projects, participate in testing and training for team members and ministries.