Business Operations Specialist – Active Security Clearance Required

LLNL•Mercury, NV

1d•$68,454 - $96,443•Onsite

About The Position

Lawrence Livermore National Laboratory has openings for a Business Operations Specialist with the Joint Laboratory Office-Nevada (JLON). The role performs a full range of administrative and business operations duties, including sensitive administrative support for JLON programs, projects, managers, Laboratory personnel, and visitors at the Nevada Support Facility in North Las Vegas and the Nevada National Security Site in Mercury, Nevada. Employees rotate between these locations as needed. The position is in the Administration Division within the Operations and Business Directorate and is matrixed to the Strategic Deterrence Directorate. Full-time on-site presence is required due to the nature of the work. The positions may be filled at either the A01.1 or A01.2 level based on knowledge and related experience. Both levels provide administrative support to JLON operations, including coordination, records management, classified matter protection, reporting, and stakeholder interactions. The A01.2 level also has additional responsibilities for improving administrative procedures and systems, representing management on administrative and personnel matters, participating in planning, and leading projects to improve policies, procedures, and systems. This is a Career Indefinite position. An active DOE Q-level clearance or active Top Secret clearance issued by another U.S. government agency is required at the time of hire. External applicants selected for the position must pass a post-offer, pre-employment drug test. A job-related pre-placement medical examination may be required. Depending on duties, employees may work in Limited Areas where personal and/or laboratory wireless devices are restricted.

Requirements

An active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
Demonstrated experience coordinating multifaceted administrative processes and supporting business operations in a multidisciplinary environment.
Experience representing management to diverse internal and external contacts and communicating management direction.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and ability to prepare detailed reports, presentations, spreadsheets, and data visualizations.
Strong organizational skills, including prioritizing and coordinating concurrent activities, meeting tight deadlines, and adapting to frequent interruptions in a high-pressure environment.
Exceptional written and verbal communication skills, including drafting professional documents, presenting information clearly, and interacting effectively with management and external stakeholders.
Experience coordinating and managing senior-level calendars, resolving scheduling conflicts, and communicating changes promptly and effectively.
High attention to detail, accuracy, discretion, and mature judgment when handling sensitive and confidential information.
Proven analytical and problem-solving skills, including the ability to anticipate, identify, and resolve complex issues.
Ability to work independently and collaboratively in a multidisciplinary team, demonstrating flexibility, initiative, and sound judgment.
Eligibility to obtain Classified Matter Protection and Control (CMPC) certification and serve as a Classified Administrative Specialist.
At the A01.2 level, experience identifying and analyzing improvement opportunities and solving problems strategically.
At the A01.2 level, experience participating in or leading administrative and operational work activities.
At the A01.2 level, knowledge of personnel administration principles, policies, and procedures.
At the A01.2 level, knowledge of human resources compliance requirements, including FLSA, ADA, and EEO.
At the A01.2 level, experience coordinating administrative personnel support activities, work assignments, training, performance activities, or related staff-support functions.
At the A01.2 level, experience handling classified documents and knowledge of DOE/NNSA guidelines for classified document management and computer security protocols.

Nice To Haves

Familiarity with Strategic Deterrence, LLNL policies and procedures, and operational frameworks.
Knowledge of LLNL administrative software and platforms.
Experience working with classified documents and serving, or qualifying to serve, as a Classified Administrative Specialist.
Associate degree in a business-related field or an equivalent combination of education and significant related experience.

Responsibilities

Serve as an administrative point of contact for JLON programs and projects, supporting workforce, operational, organizational, and business requirements.
Provide administrative support to the JLON management team and coordinate daily operations across LLNL, LANL, MSTS, and NNSA teams.
Manage senior-level managers’ schedules and calendars, meeting arrangements, travel coordination, expense reporting, and procurement of office supplies and equipment.
Extract, analyze, and compile data for organizational charts, reports, tables, tracking systems, budget spreadsheets, and presentations.
Draft, proofread, format, and finalize sensitive correspondence, itineraries, reports, presentations, budget documents, and other administrative materials.
Coordinate electronic and physical records management in compliance with organizational policies and regulatory standards.
Maintain classified matter protection and control, including secure handling, storage, and transmission of classified materials according to DOE/NNSA guidelines.
Represent JLON management in interactions with internal and external stakeholders, exercising professionalism, discretion, and tact with sensitive or confidential matters.
Maintain databases, spreadsheets, and tracking systems for action items, due dates, and pending activities.
Support office space management, visits and tours, administrative processes, and compliance with safety and security requirements.
Resolve administrative and sensitive problems, interpret policy, formulate recommendations, and establish procedures to meet organizational and programmatic deliverables.
At the A01.2 level, research, analyze, recommend, and implement improvements to internal administrative procedures and systems supporting JLON operations.
At the A01.2 level, serve as a point of contact for administrative requests and represent JLON management on administrative and personnel matters.
At the A01.2 level, participate in business, workforce, operational, and strategic planning activities relating to compliance, personnel, and operations.
At the A01.2 level, coordinate and oversee assigned administrative processes, including visits and tours, office space, budgets, records, and related activities.
At the A01.2 level, lead projects to assess, establish, and improve administrative policies, procedures, and systems.
Perform other duties as assigned.