Business Operations Specialist – Active Security Clearance Required

LLNL•Mercury, NV

14h•Onsite

About The Position

Lawrence Livermore National Laboratory is hiring a Business Operations Specialist for the Joint Laboratory Office-Nevada (JLON). The role provides a full range of administrative and business operations support to JLON programs, projects, managers, Laboratory personnel, and visitors at the Nevada Support Facility in North Las Vegas and the Nevada National Security Site in Mercury, Nevada. The employee rotates between these work locations as needed. The positions are in the Administration Division within the Operations and Business Directorate and are matrixed to the Strategic Deterrence Directorate. Full-time on-site presence is required. Hiring may be at either the A01.1 or A01.2 level, based on knowledge and related experience; additional responsibilities apply at A01.2. The specialist supports JLON workforce, operational, organizational, and business requirements; coordinates across LLNL, LANL, MSTS, and NNSA teams; and manages administrative workflows, records, schedules, communications, budgets, visits, and office needs. The role also handles sensitive and classified information in accordance with DOE/NNSA requirements, represents management with internal and external stakeholders, and resolves administrative problems while maintaining discretion and sound judgment. At the A01.2 level, the specialist additionally improves internal administrative procedures and systems, represents management on administrative and personnel matters, participates in planning, coordinates assigned administrative processes, and leads projects to assess and improve policies, procedures, and systems. The position requires an active DOE Q-level clearance or active Top Secret clearance from another U.S. government agency at the time of hire. The role is a Career Indefinite position open to Lab employees and external candidates. The posted annual pay ranges are $68,454–$83,844 for A01.1 and $78,801–$96,443 for A01.2.

Requirements

Active DOE Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
Demonstrated experience coordinating multifaceted administrative processes and supporting business operations in a multidisciplinary environment.
Experience representing management to diverse internal and external contacts and communicating management direction.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, with the ability to prepare detailed reports, presentations, spreadsheets, and data visualizations.
Strong organizational skills, including prioritizing and coordinating concurrent activities, meeting tight deadlines, and adapting to frequent interruptions in a high-pressure environment.
Exceptional written and verbal communication skills, including drafting professional documents, presenting information clearly, and interacting effectively with management and external stakeholders.
Proven ability to coordinate and manage senior-level calendars, resolve scheduling conflicts, and communicate changes promptly and effectively.
High attention to detail, accuracy, discretion, and mature judgment when handling sensitive and confidential information.
Proven analytical and problem-solving skills, including anticipating, identifying, and resolving complex issues.
Ability to work independently and collaboratively in a multidisciplinary team, with flexibility, initiative, and sound judgment.
Eligibility to obtain Classified Matter Protection and Control (CMPC) certification and serve as a Classified Administrative Specialist.
At the A01.2 level, experience identifying and analyzing improvement opportunities and solving problems strategically.
At the A01.2 level, experience participating in or leading administrative and operational work activities.
At the A01.2 level, knowledge of personnel administration principles, policies, and procedures.
At the A01.2 level, knowledge of human resources compliance requirements, including FLSA, ADA, and EEO.
At the A01.2 level, experience coordinating administrative personnel support activities, work assignments, training, performance activities, or related staff-support functions.
At the A01.2 level, experience handling classified documents and knowledge of DOE/NNSA guidelines for classified document management and computer security protocols.

Nice To Haves

Familiarity with Strategic Deterrence, LLNL policies and procedures, and operational frameworks.
Knowledge of LLNL administrative software and platforms.
Experience working with classified documents and serving, or qualifying to serve, as a Classified Administrative Specialist.
Associate degree in a business-related field or an equivalent combination of education and significant related experience.

Responsibilities

Serve as an administrative point of contact for JLON programs and projects, supporting workforce, operational, organizational, and business requirements.
Provide administrative support to the JLON management team and coordinate daily operations across LLNL, LANL, MSTS, and NNSA teams.
Manage senior-level schedules and calendars, meeting arrangements, travel coordination, expense reporting, and procurement of office supplies and equipment.
Extract, analyze, and compile data for organizational charts, reports, tables, tracking systems, budget spreadsheets, and presentations.
Draft, proofread, format, and finalize sensitive correspondence, itineraries, reports, presentations, budget documents, and other administrative materials.
Coordinate electronic and physical records management in accordance with organizational policies and regulatory standards.
Protect and control classified matter, including secure handling, storage, and transmission of classified materials under DOE/NNSA guidelines.
Represent JLON management in interactions with internal and external stakeholders, using professionalism, discretion, and tact with sensitive or confidential matters.
Maintain databases, spreadsheets, and tracking systems for action items, due dates, and pending activities.
Support office space management, visits and tours, administrative processes, and compliance with safety and security requirements.
Resolve administrative and sensitive problems, interpret policy, formulate recommendations, and establish procedures to meet organizational and programmatic deliverables.
Perform other duties as assigned.
At the A01.2 level, research, analyze, recommend, and implement improvements to internal administrative procedures and systems supporting JLON operations.
At the A01.2 level, serve as a contact for administrative requests and represent JLON management on administrative and personnel matters.
At the A01.2 level, participate in business, workforce, operational, and strategic planning related to compliance, personnel, and operations.
At the A01.2 level, coordinate and oversee assigned administrative processes, including visits and tours, office space, budgets, and records.
At the A01.2 level, lead projects to assess, establish, and improve administrative policies, procedures, and systems.