Business Operations Specialist
About The Position
We're seeking an experienced business operations specialist to provide critical front office coordination, contract administration, and executive communications support. This role demands a highly independent, detail-oriented professional capable of supporting senior leadership with minimal oversight. The ideal candidate will coordinate complex relationships with multiple stakeholders, manage high-visibility briefings, and serve as a force multiplier for leadership. The candidate will have a deep understanding of the organization and be capable of seamlessly integrating into a fast-paced front office environment.
Requirements
- Must have active TS/SCI w/poly
- Program or project management experience in intelligence or DoD/DoW environments
- Experience supporting senior executive leadership
- Experience preparing briefings for Congressional, interagency, or senior executive audiences
- Proficiency with cable system
- Experience with organizational systems and tools including document management, financial systems, and tasking platforms
- Advanced proficiency in Microsoft Office Suite (PowerPoint, Word, Excel)
- Ability to plan and lead major assignments independently
- Exceptional written and oral communications skills with ability to tailor content to audience
- Outstanding attention to detail with commitment to quality assurance/quality control
- Strong accountability and ownership mindset
- Ability to manage multiple stakeholders and competing priorities
- Experience navigating complex multi-organizational partnerships
- Minimum of 12 years experience with BS/BA, 10 years with MS/MA, or 7 years with PhD
- 4 additional years of relevant experience may be accepted in lieu of degree
Nice To Haves
- COTR experience or equivalent contracts oversight
- Experience supporting emerging technology initiatives or innovation accelerators
- Familiarity with information request processes and policies
Responsibilities
- Manage leadership calendars and coordinate complex scheduling requirements
- Process access requests, data transfers, invoices, and contract modifications
- Handle disclosure, taskings, and information requests in coordination with partner organizations
- Coordinate and process travel cables, travel authorizations, itineraries, logistics, and trip reporting
- Manage organizational requirements and workflows in knowledge management systems
- Compile, refine, and manage weekly organizational highlights and priority communications
- Draft high-quality written materials tailored to senior leadership, interagency partners, and Congressional audiences
- Prepare, update, and support briefing materials for regular and ad hoc meetings
- Conduct research and gather supplemental information to support leadership decision-making
- Perform quality assurance, quality control, and due diligence on all communications and deliverables
- Review, update, and maintain SOPs, critical documentation, and program materials
- Organize and maintain workspace and repositories for program documentation
- Retain and manage project documentation within the team’s knowledge repository
- Provide budget management support and financial oversight for program and research activities
- Use organizational budget tools and financial systems for tracking, reporting, and analysis
Benefits
- Overtime
- Shift differential
- Discretionary bonus
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What This Job Offers
Job Type
Full-time
Career Level
Senior
