Business Operations Specialist Senior

Arizona State University•Tempe, AZ

2d•$57,900 - $68,400•Hybrid

About The Position

The School of Sustainable Engineering and the Built Environment is seeking a Business Operations Specialist Sr.. This position serves as the primary point of contact for staff, students, and faculty and provides comprehensive human resources and financial administrative support. Under the general supervision of the Assistant Director of Business Services the candidate will perform a variety of financial, payroll and human resources functions within a complex academic unit.

Requirements

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Ability to clearly communicate to perform essential functions.
Ability to use calculator, telephone, computer (monitor, keyboard, and mouse), printer, fax, and copier.
Use of basic math and a calculator.
Professional representation of department/programs.
Experience in establishing and maintaining effective working relationships with internal and external clients.
The successful candidate will demonstrate the ability to maintain effective working relationships, provide excellent customer service, handle confidential and sensitive information, and work efficiently in an environment with frequently changing priorities.

Responsibilities

Partner with ASU Fulton College Dean’s office to advise on employee relations, resolve grievances, and ensure all departmental activities align with university policies.
Act as the subject matter expert for payroll reconciliations and timesheet accuracy. You will proactively investigate discrepancies and ensure timely processing for all staff members.
Lead the preparation for internal and external audits. You’ll maintain the "paper trail" verifying salary levels, approval hierarchies, and internal reconciliation processes.
Coordinate personnel actions specifically for faculty and serve as the go-to resource for resolving complex benefit issues for students, staff, and faculty alike.
Manage personnel files, prepare high-level reports, and utilize HR software to streamline departmental workflows.
Represent departmental interests in university-wide initiatives and meetings, ensuring our HR practices remain collaborative and integrated.
Maintaining and retaining unit personnel files; payroll management; staffing coordination; human resources compliance; internal controls; and other duties as assigned by the unit administrator.