Business Operations Manager

A-CAP Services LLC•Des Moines, IA

1d•Onsite

About The Position

We are seeking a Business Operations Manager ensures daily administrative, financial, and facility functions run efficiently while supporting staff. This multifaceted role requires balancing team leadership, vendor coordination, policy enforcement, and executive support to foster a highly productive work environment. The role will report to the Director of Accounting Operations.

Requirements

2 - 5 years of progressive experience in managing office operations, administration, or a supervisory role in a professional services or fast-paced corporate environment.
Notary Public certification, or willingness to obtain with the first 90 days of employment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook), office equipment, and an aptitude for learning project management software and accounting platforms.
Strong problem-solving skills, with the ability to anticipate needs and deliver solutions independently.
Professional demeanor with the ability to handle confidential information with discretion.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Responsibilities

Oversee and control the administrative budget for contracts, equipment, and general supplies
Act as Account Payable contact point for the firm, collecting & process invoices, working on vendor management, processing accounting entries and manage collections and financial documents as needed
Maintain inventory, source suppliers, and order necessary office supplies and IT equipment
Act as liaison with building management, overseeing office maintenance, security, and facility issues and maintaining equipment (copiers, printers)
Provide frontline technical support for office-related issues (conference rooms, equipment, connectivity) and escalate to IT partners as needed.
Assist HR and management by filtering job applications, coordinating interviews, and running employee induction programs.
Perform monthly payroll reconciliation between HR payroll system and accounting general ledger system to guarantee accuracy on payroll controls
Act as liaison of HR benefits and services inside the company, being main contact point with HR PEO vendor (Professional Employer Organization) for employees’ question related to HR
Oversee daily office procedures, manage office equipment, and ensure a clean, organized workspace.
Plan and execute corporate functions, including but not limited to holiday parties, team-building activities and conferences.
Ensure company compliance with workplace safety protocols, labor standards, and HR policies
Oversee incoming and outgoing communications including mail, shipments, and internal announcements.
Identify opportunities to streamline office operations, implement best practices, and drive continuous improvement.
Other duties and responsibilities as assigned