Business Operations Coordinator

SAGE INTEGRATION HOLDING S LLC•Parsippany-Troy Hills, NJ

21h•Onsite

About The Position

Sage Integration Holdings, LLC protects the people, facilities, and reputation of enterprise clients by advancing the intelligence and integration of security technology. Innovation at SAGE is not just a tagline. The entire organization has been built around five core factors which both enable and define the culture of innovation critical to putting proactive solutions in front of our clients every day. By holding to our five factors in all our strategic decision-making, we ensure that innovation isn’t a department or an afterthought but as fundamental to doing business as turning on the lights. The perfect Business Operations Coordinator thrives on problem-solving, hard work, and collaboration across departments. The incumbent has strong administrative skills used to assist in preparation of estimates, proposals, technical writing, training, and engineering support for Electronic Security Systems (ESS) including Intrusion Detection Systems (IDS), Closed Circuit Television System (CCTV), Access Control Systems (ACS), and various other systems. The incumbent assists in the completion of tasks involved in permitting, scheduling, purchasing, device counts, project start-up, and document flow. This position is relied upon to follow up on open items and track issues. They understand the importance of delivering high-quality projects within budget and on schedule. If your passion is driving results, please read on.

Requirements

3+ years of related experience
Excellent Organization & Time Management
Excellent knowledge of MS Office and computers required
Must have experience with, or ability & desire to learn about our CCTV / Access control products and services
Ability to pass pre-employment screenings (drug, background, and driving history)

Nice To Haves

Experience as a purchaser, buyer, or sales coordinator is a plus
WeSuite and Sedona applications experience a plus
Associates or Higher Degree preferred

Responsibilities

Assists with administrative tasks of RFPs and RFQs as requested
Manages data entry and documents such as RFI's and submittals at the direction of the project managers and sales representatives
Assists with job management and change orders in CRM
Vendor management capabilities to process quotes, bids, and maintain great customer service through the sales, installation, and customer support cycle, and process project registration
Assists with budget revisions as needed
Assists with generating project reports
Assists with Forecasting
Assists with subcontractor coordination as required
Builds relationships with internal departments, customers, and vendor relations
Coordinate Turnover calls
Coordinate product review calls
Ticket & schedule creation in Sedona
Maintain task workflow
Become familiar with parts identity
Understanding RMA’s
Assist in backup and management of sign-out sheets
Holding fellow associates accountable for parts sign-out
Knowledge of cycle counting
Assist in backup and management of physical inventory
Inventory audits quarterly/yearly
Monthly spot checks
Maintain cleanliness & organization
Ship & Receive product
FedEx shipping label creation
Assists with package material & shipping for remote project managers
Receiving POs – ability to verify packing slips against parts and receive in Sedona
Space Management – For job product staging
Staging materials for projects
Excellent verbal, written, and interpersonal skills
Participation in community involvement activities
Maintains confidentiality at all times
Ability to pass pre-employment screenings (drug, background, and driving history)
Performs all other duties as assigned