BUSINESS OPERATIONS ADMINISTRATOR

Arizona Department of Administration•Phoenix, AZ

7d•Onsite

About The Position

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career; from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $300.00 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans. This position directly supports business operations across the agency, including facilities management, capital improvements, and inventory oversight. This includes buildings that are owned by the state and rented including (150 N 18th Ave Phoenix AZ; 250 N 17th Ave Phoenix AZ; 501 N 24th Street Phoenix AZ; 4814 S 40th Street Phoenix AZ; 400 W Congress, Suite 116 Tucson AZ). This position will oversee the day-to-day administrative activities, including staff management and process optimization including front desk management, security management, phone trees, signage, and other duties as assigned. This position will manage agency-wide business functions, including copier services, mailroom operations, and auxiliary business support including quote requests.

Requirements

A project management mindset with the ability to be agile and flexible in an evolving environment.
Experience in facilities management or large-scale business operations.
Familiarity with state-level procurement and administrative requirements.
Strong leadership and mentoring skills, with a proven ability to lead and manage multiple teams.
Exceptional written and verbal communication skills.
Proficiency in managing Google Workspace enterprise tools (Groups, Gmail, Drive).
Strong organizational and time management skills with the ability to manage multiple projects simultaneously.
Highly collaborative approach to working across multiple agency divisions.
Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
Ability to work independently with minimal supervision.

Nice To Haves

Bachelor’s degree in a related field and 5 plus years of professional work experience. Master's Degree may substitute for 2 years of the experience.

Responsibilities

Oversee day-to-day administrative activities, including staff management and process optimization including front desk management, security management, phone trees, signage, and other duties as assigned.
Support business operations across the agency, including facilities management, capital improvements, and inventory oversight.
Manage agency-wide business functions, including copier services, mailroom operations, and auxiliary business support including quote requests.
Oversee the management and governance of agency email systems, Google Groups, and professional listservs to ensure secure and efficient internal and external communication.
Other duties as assigned as related to the position.

Benefits

Affordable medical and dental insurance plans
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
10 paid holidays per year
Wellness program and plans
Life insurance
Short/long-term disability insurance
Defined retirement plan
Award winning infant at work program
Credit union membership
Transit subsidy
ADHS Student Assistance Pilot Program