Business Operations Administrator

Applied Medical•Rancho Santa Margarita, CA

19d•Onsite

About The Position

The Business Operations Administrator supports Applied Medical Distribution Corporate (AMDC) by entering distributor and hospital-owned warehouse sales traces into SAP and auditing entries for accuracy. This role also researches and resolves pricing discrepancies, processes distributor rebates, and serves as a key point of contact for internal teams and external customers on sales trace and account related inquiries.

Requirements

Holds a bachelor's degree.
Brings one to three years of administrative and customer service experience.
Demonstrates strong organizational skills and attention to detail.
Manages multiple tasks and priorities effectively.
Demonstrates strong follow up skills.
Applies working knowledge of the Microsoft Office suite, particularly Excel.
Communicates clearly and professionally in writing and verbally.
Exhibits a strong work ethic and enthusiasm for collaborating within a team.

Nice To Haves

Maintains accurate, timely sales trace entries and audits in SAP.
Resolves pricing discrepancies quickly through strong cross-team collaboration.
Responds to internal and external inquiries with clear, professional communication.
Identifies and implements automation opportunities that improve efficiency.
Provides dependable backup support to the Business Operations team.

Responsibilities

Enters distributor and hospital owned warehouse sales traces into SAP and audits entries for accuracy.
Serves as backup for the Business Operations Specialist and Manager on quarterly Field Implementation Training (FIT) global status changes.
Partners with the New Accounts team to identify new indirect hospital accounts and works with the Pricing team and distributors to research and resolve pricing discrepancies.
Processes distributor rebates and maintains the Sales team's organization chart, updating team member status changes in SAP.
Audits daily Electronic Data Interchange (EDI) transactions and manages sales trace checklists and desk procedures.
Generates daily sales trace reports and responds to daily inquiries from internal team members and external customers.
Completes vendor forms requested by customers and maintains a library of resources.
Identifies opportunities for automation and partners with internal teams to transition manual processes, including tracking and managing Field Implementation Training (FIT) projects that support the sales team.

Benefits

Competitive compensation range: $29 - 35 / hour (California).
Comprehensive benefits package.
Training and mentorship opportunities.
On-campus wellness activities.
Education reimbursement program.
401(k) program with discretionary employer match.
Generous vacation accrual and paid holiday schedule.
Please note that the compensation range may be adjusted in the future, and bonus and incentive compensation plans may apply.
Our total reward package reflects our commitment to employee growth and well-being, as we invest in your development and offer a range of benefits designed to enhance your career and life.
All compensation and benefits are subject to plan documents and written agreements.