Business Office Specialist

Boys Town • New Orleans, LA

1d • Onsite

About The Position

Boys Town’s mission is to change the way America cares for children and families. The Business Office Specialist will focus on supporting the Financial Operations Officer and the financial, accounting, and operations of Boys Town. The Specialist will have a variety of duties focused on making sure financial aspects of contracts and grants are met including but not limited to compliance, budgets, reporting, budget amendments, etc. You will also be handling multiple aspects of operational activities related to accounts receivable and payable, banking, payroll and corporate filings etc. in coordination with Boys Town’s main office. We are looking for an individual who has experience working with basic accounting functions, is proficient working in Excel and someone who possesses critical thinking skills and thinks outside the box.

Requirements

• Knowledge of accounting and bookkeeping terminology and practices.
• Knowledge of general record keeping and filing systems.
• Ability to add, subtract, multiply, and divide mathematical figures.
• Ability to compare data from a variety of sources for accuracy and completeness.
• Ability to compose routine correspondence and reports.
• Working knowledge of a variety of computer software applications in word processing, spreadsheets, and presentation software.
• Ability to communicate with individuals in the organization and with external contacts in an articulate, professional manner.
• Excellent problem-solving skills.
• High school diploma or equivalent required.
• Minimum of 2 years of administrative support experience, preferably including experience with accounting or billing required.

Nice To Haves

• Associate degree in Business Administration, Finance, Accounting, or related field preferred.

Responsibilities

• Provides administrative business support.
• Participates in the administration and monitoring of the department’s financial activities including invoices, purchasing, and disbursement.
• Completes departmental payroll processing as needed.
• Assists with and prepares special projects (e.g., surveys and statistical analyses).
• Assists in developing annual operating, capital, and expansion budgets.
• Assists in development and implementation of department business policies and procedures and recommends appropriate changes.
• Reviews and audits department compliance with fiscal and HR policies and procedures.
• Provides administrative support including record-keeping, filing, phone coverage, mail, data entry, and other support as needed.
• Provides training and assistance as needed.
• Updates and maintains financial and statistical data as needed.
• May be required to act as the designated HR Rep at the site.
• May be required to coordinate facilities maintenance.
• May recruit and train potential volunteers.

Benefits

• Reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location for employees and their dependents enrolled in medical benefits.
• Low to zero-dollar co-pays on certain maintenance drugs.
• No cost mental health visits to an in-network provider.
• Generous match on their 401K or 401K Roth account.
• Tuition reimbursement.
• Parenting resources from experts.
• Professional development opportunities within the organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED