Business Office Manager-Brentwood

American House Senior Living Communities•Nashville, TN

10d•Onsite

About The Position

Under the general direction of the Executive Director, the Business Office Manager's primary responsibilities include managing the day-to-day operations of the Business Office. This role ensures compliance with American House's philosophy and policies, handles financial information for residents, manages billing and accounts, processes payroll, maintains employee records and benefits information, and assists with financial reporting and audits. The Business Office Manager also collaborates with the Leadership team, supports training initiatives, manages supplies and equipment, and contributes to budget planning.

Requirements

Excellent communication skills
Compassion for older adults
Must possess valid driver’s license
Must be able to read, write, speak, and understand the English language

Nice To Haves

A High School Diploma
An Associate Degree in Business or Accounting is desired

Responsibilities

Manage the day-to-day operations of the Business Office.
Ensure compliance to American House’s philosophy and hallmarks as well as all written policies and procedures.
Answer incoming telephone calls.
Perform secretarial functions.
Provide relevant, complete, accurate, and timely financial information to residents, responsible parties, administrative staff, American House staff, and insurance companies.
Maintain a file of copies of all charge slips, debits, credits, etc. issued to each resident.
Maintain an open packing slip and purchase order file.
Match invoices to packing slips and purchase orders.
Process and post charge slips to resident bills.
Prepare and mail resident invoices and statements.
Reconcile bank statements.
Perform functions of computer/data processor.
Prepare payroll, time sheets, etc.
Maintain payroll to include maintenance of employee records, processing time cards, paychecks, computation of federal and state payroll taxes, miscellaneous deductions, etc.
Maintain employee records.
Provide employees with benefit information as needed.
Comply with COBRA requirements for notification.
Coordinate with employees and help them enroll in benefits through the HR Connection portal.
Make written and oral reports to the Executive Director concerning the operation of the Business Office.
Post accounts payable and files and maintains AIP invoices.
Manage cash for operations, resident deposits, and payroll account to ensure adequate balances are available to meet monthly obligations.
Prepare for monthly P&L process, posting adjusting journal entries as needed and review with the Executive Director and American House staff.
Assist American House staff during the audit and tax season.
Work in conjunction with other members of the Leadership team.
Assist in the planning and implementation of in-service training.
Submit recommendations to the Executive Director for budget completion, equipment, and supplies.
Ensure adequate supplies and equipment are available to meet the day-to-day operational needs of the business office.
Serve as networking team member, as directed by the Executive Director.