Business Office Manager (Part-Time)

Monarch Communities•Colts Neck, NJ

1d•Onsite

About The Position

Led by the community's Executive Director, the Business Office Manager will promote and maintain a positive relationship with co-workers, residents, and family members; present a professional image; and exemplify strong communication skills and utilize a detailed oriented mindset. This is an non-exempt, hourly position.

Requirements

Associate's degree or equivalent from a two-year college or technical school, or 4 years of business office administration experience.
1-2 years’ experience in related field
Strong organizational skills with the ability to manage multiple tasks in a fast pace environment
Excellent written and verbal communication skills
Ability to maintain confidentiality and company information.
Proficiency in computer skills, Microsoft Office (Windows, Outlook, Excel) with the ability to learn new software applications

Nice To Haves

Previous Business Office experience preferred

Responsibilities

Administer the day-to-day functions of the business office.
Prepare and process monthly resident invoicing, maintain resident databases.
Process and maintain accounts receivable and vendor billing operations.
Process monthly Long Term Care insurance billing.
Work with the Leadership Team to place open job ads, help to screen potential candidates, generate offer letters and job descriptions for new hire orientation.
Assist Leadership Team with disciplinary action and meet with associates to discuss issues and concerns while maintaining confidentiality.
Complete payroll accurately and timely.
Maintain associate personnel files, resident business files, and vendor files.
Order and maintain office supplies; provide phone system expertise; utilize SharePoint for all policies and procedures.
Occasional weekend coverage as support for the Leadership Team.
Supervise the Concierge/Front Desk and provide backup when needed.
Other duties as assigned by the Executive Director and/or regional operations partners.