Business Office Manager - Park Vista Waupaca

Park Vista Senior Housing Management•Waupaca, WI

18h•Onsite

About The Position

At Park Vista, we believe it is an honor and privilege to care for those who once cared for us. Our mission is to help our residents live out their best years, so families can return to the important role of a loved one and leave the role of caretaker to our qualified and compassionate team members. We are looking for a Business Office Manager to join our amazing team at Park Vista Waupaca and help us focus on our four core values: Dignity, Collaboration, Compassion, and Transparency. Come join us at Park Vista, where we 'Make It Matter' for our residents, families and team members.

Requirements

2+ years of business office experience, ideally in senior living, healthcare, or property management
Knowledge of accounts receivable/payable, payroll, and general accounting practices
Familiarity with Medicare/Medicaid/insurance billing is a plus
Strong organizational, analytical, and problem-solving skills
Proficient in Microsoft Office Suite and accounting software (e.g., AppFolio)
Excellent interpersonal and communication skills
Ability to maintain confidentiality and work independently

Nice To Haves

Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field preferred

Responsibilities

Manage accounts receivable and accounts payable processes
Ensure timely and accurate resident billing and collections
Maintain accurate financial records in accordance with company policies
Assist with budget preparation and financial reporting
Reconcile bank statements and resolve discrepancies
Maintain employee records and files in accordance with HR policies
Support onboarding and orientation for new hires
Track attendance, PTO, and benefits administration
Assist with workers’ compensation, unemployment claims, and leave management
Oversee front office operations and administrative support staff (if applicable)
Manage office supplies, mail distribution, and vendor communications
Maintain resident financial files and confidential information
Respond to resident and family inquiries related to billing or administrative matters
Ensure compliance with all regulatory, legal, and organizational standards