Business Office Manager

High Desert Ford•Victorville, CA

15d•Onsite

About The Position

High Desert Ford is seeking an experienced Business Office Manager to oversee the daily workflow, accuracy, and organization of our dealership accounting office. Reporting directly to the Deputy Controller, this position supervises assigned Business Office employees, maintains dealership accounting schedules, supports month-end closing, and ensures vehicle transactions and accounting records are processed accurately and on time. This position is the operational lead for the Business Office and reports to the Deputy Controller. It does not replace the Deputy Controller’s responsibility for final financial review and approval. High Desert Ford is an equal opportunity employer. Employment decisions are based on job-related qualifications and legitimate business needs. Reasonable accommodations will be considered for qualified individuals with disabilities.

Requirements

Minimum three years of automotive dealership accounting experience; five or more years preferred.
Working knowledge of vehicle deal posting, contracts in transit, inventory accounting, floorplan reconciliation, trade payoffs, accounts payable, accounts receivable, and general ledger schedules.
Experience supporting an automotive dealership month-end close.
Strong Microsoft Excel skills and experience with Dealertrack, Tekion, Reynolds & Reynolds, CDK, or a comparable dealership management system.
Ability to analyze discrepancies, manage competing deadlines, maintain confidentiality, and follow issues through resolution.
Strong leadership, organization, communication, and attention to detail.
High school diploma or equivalent.
Ability to work full-time and in person in Victorville, California.

Nice To Haves

Two or more years leading or supervising dealership accounting employees.
Previous Ford dealership experience.
Experience with Ford statements, incentives, rebates, warranty receivables, or floorplan accounting.
California DMV and title-processing knowledge.
Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
Experience with a DMS conversion, dealership acquisition, accounting cleanup, or Business Office reorganization.

Responsibilities

Direct, prioritize, and review the daily work of assigned Business Office employees.
Train, coach, and cross-train staff while maintaining clear procedures and deadlines.
Oversee the posting and accounting review of new, used, wholesale, dealer-trade, and fleet vehicle transactions.
Review deal files for required documentation, approvals, signatures, funding information, and accounting accuracy.
Monitor contracts in transit, lender funding, finance reserves, manufacturer incentives, rebates, chargebacks, and related receivables.
Review vehicle inventory schedules, trade payoffs, floorplan balances, dealer trades, and wholesale receivables.
Review and reconcile assigned general ledger accounts, accounts payable, accounts receivable, cash, inventory, and other dealership schedules.
Investigate aged, unusual, unsupported, or out-of-balance items and document corrective action.
Support month-end and year-end closing, accruals, journal entries, account analysis, audits, and financial statement preparation.
Maintain organized, complete, confidential, and audit-ready accounting records.
Support compliance with Ford program requirements, California DMV requirements, dealership policies, internal controls, privacy safeguards, and records-retention procedures.
Partner with the Deputy Controller and department leaders to resolve discrepancies and improve Business Office processes.