Business Office Manager/Admissions Coordinator

Noble Health Care Center•Noble, OK

6d•Onsite

About The Position

Noble Health Care Center is hiring a Business Office Manager/Admissions Coordinator to support the facility’s management team and help provide long-term and rehabilitative care. The Business Office Manager maintains accurate financial records, handles accounts payable and receivable, processes payroll, prepares financial reports, and coordinates telephone communications. The Admissions Coordinator manages an efficient admissions process by receiving referrals, collecting and verifying information, confirming insurance benefits, and completing procedures needed to schedule and admit residents. The role also compiles statistical information in facility computer systems.

Requirements

High school diploma or equivalent required.
Basic bookkeeping skills required.
Long-term care billing experience required.
At least one year of experience with discharge planning or admissions in the healthcare industry.
Excellent organizational and communication skills.
Ability to communicate effectively by phone, in writing, and verbally with staff at different levels and with external contacts.
Ability to multitask and interact with various referrals and referral sources.
Computer literacy and working knowledge of common office machines required.

Nice To Haves

Associate or bachelor’s degree in business or a related field preferred.

Responsibilities

Establish and maintain accounts and records for community receivables and payables.
Prepare and submit resident trust account statements and control resident trust accounts.
Reconcile trust fund bank accounts and prepare bank deposits.
Receive and receipt payments on accounts receivable.
Control and administer the petty cash fund.
Prepare and submit timely statements of account to residents or responsible parties.
Monitor accounts receivable and advise the Administrator of delinquent receivables or account irregularities.
Prepare and submit timely reports of financial transactions and the community’s financial condition.
Process referrals and coordinate resident admissions efficiently and responsively.
Coordinate information flow through the admissions process and forward information to appropriate departments.
Collect and record information needed to admit residents.
Complete insurance verification forms with benefit and billing information.
Contact insurers to confirm coverage, benefits, deductibles, length of stay, and precertification requirements.
Communicate admission status and coordinate all aspects of admission.
Admit residents, obtain accurate general information, and ensure forms are signed.
Notify referral sources of approvals, denials, and admission status, and arrange transfers if needed.
Notify appropriate personnel when residents arrive and arrange escorts for residents and families to their rooms.
Maintain records of referrals, admissions, denials, and reasons for denial.
Perform other duties as assigned.
Process payroll and coordinate telephone communications.