Business Office Director at The Residence at Basking Ridge

LCB Senior Living•Basking Ridge, NJ

4d•$70,000 - $82,000•Onsite

About The Position

The Business Office Director is responsible for organizing and directing all functions of the business office and human resource function. This role involves managing account payables and receivables for resident accounts and vendors, coordinating pay arrangements, managing payroll, maintaining personnel files and vacation records, sick and holiday time. The Director will also manage the residence Receptionist and provide backup support, participate in budget preparation and planning, and promote the mission and core values of the Residence and LCB Senior Living. As a department head, an active role in growing community occupancy by representing and interacting positively with potential residents, family members, and professionals is expected. The role ensures the business office and reception areas operate in accordance with corporate policies, procedures, and State and local regulations, and interprets company policies and procedures to associates, residents, family members, and visitors.

Requirements

Knowledge of receivables and collections, general bookkeeping, wage and overtime laws and payroll functions.
Ability to work with department managers to ensure appropriate paperwork is completed and procedures are followed.
Ability to communicate effectively in English both orally and in writing.
Good organizational and personnel skills.
Computer knowledge essential.
Three or more years of experience in business office management, which includes bookkeeping and/or human resources responsibilities.

Nice To Haves

A Bachelors Degree in business from an accredited university is preferred.
Experience in the health care industry is preferred.

Responsibilities

Organize, direct and supervise all business office functions in conjunction with department managers.
Requisition adequate supplies and equipment for the community while ensuring that all selected vendors are price competitive.
Provide information, collect data, and complete reports to the corporate office to facilitate billing and compilation of financial reports.
Manage the residence insurance programs, including workers compensation, health insurance, and life insurance.
Manage leaves of absence.
Verify each department is maintaining logs of residents charges.
Copy and file checks received from residents and make a deposit daily.
Utilize Yardi system to ensure collection of accounts on a timely basis and report on the status of delinquent accounts.
Coordinate pay arrangement methods with the residents or their designees.
Check all invoices and vouchers and assist Department Managers with the coding of bills for payment.
Maintain vendor files.
Manage all aspects of the payroll system to include time reports, earnings, calculations, audit, and distribution.
Keep accurate records of vacation, holiday, sick leave, overtime, and leaves of absence.
Maintain all associate personnel records in accordance with all residence policies and procedures and requirements of outside agencies such as EOEA and GAFC. Update as necessary and send pertinent data to the corporate office.
Maintain all resident files in accordance with policies of property and outside agencies such as EOEA and GAFC.
Supervise the receptionist and provide backup support for the reception desk.
Conduct and/or attend required in-service training and orientation.
Participate in the Manager-on-duty program.
Respond to resident requests.
Ensure that all billing information is in accordance with residents agreements (Lease administration compliance, rent increases, last months rent, etc.).
Participates in bond tax credit program by insuring required paperwork is received in a timely manner and that enough residents are qualified per regulation where applicable.
Other duties as requested.