Lifespark: Business Office Coordinator

Lifespark Careers•St. Louis Park, MN

43d•Hybrid

About The Position

Our Business Office Coordinator will be responsible for managing accounts receivable, month end processes, accounts payable, and general reporting for assigned facilities. Responsible for overall management and general administration support for assigned facilities. Lifespark is a complete senior health company headquartered in St. Louis Park, Minnesota. Since 2004, we’ve been helping seniors stay healthy, navigate their health care options with confidence, and live fuller, more independent lives as they age. That’s where our people come in – from accounting and health technology to front-line nurses, advanced practice professionals, caregivers and everything in between, we are all invested entrepreneurs focused on helping people age magnificently.

Requirements

High school graduate or equivalent.
Minimum of three years’ experience in a business office environment, preferably health care oriented.
Must be able to relate professionally, positively, and cooperatively with residents, resident’s families, and employees.
Must possess proficient computer skills, including email use.
Must be capable of maintaining regular attendance.
Must meet all local health regulations and pass post-employment physical exam if required.
This requirement also includes drug screening, criminal background investigation, and reference inquiry.
Must be capable of performing the Essential Job Functions of this job, with or without reasonable accommodation.

Responsibilities

Verify, maintain and reconcile assigned payer A/R accounts in applicable software.
Analyze and submit billing of assigned payers according to company established deadline.
Coordinate with facility teams and billing specialist to ensure accuracy of census and ancillary items.
Communicate with state and county offices to obtain and provide necessary information on residents/tenants.
Communicate with billing specialist to obtain and provide necessary information on residents
Communicate with assigned facility team members to obtain and provide necessary information for billing.
Review aging: follow up on any account if it is in arrears per company established policies.
Coordinate and enter daily deposits, balance daily receipts, and post daily journal payments.
Prepare and reconcile month end processes to meet company deadline.
Prepare reports, including collection notes and the A/R aging report by company deadline.
Manage and process invoices and required reporting with payables systems.
Complete required reporting, including Certificate of Rent Paid’s, and other reporting requested by other departments.
Answer phone, greet visitors and provide direction and assistance in a friendly and helpful manner.
Must be adaptable, flexible to changes, and able to prioritize and organize work efficiently to accomplish workload within time allotted.
Maintain a positive attitude in relation to customer service program.
Comply with established safety rules and regulations.
Promptly reports accidents, incidents, and unsafe and hazardous conditions/equipment to supervisor.
Understand, comply with, and promote all rules regarding resident’s rights.
Abide by the facility’s policies, procedures, and practices.
Attend meetings and mandatory in-services.
All other duties as needed.