Business Manager - Kinesiology, Recreation, and Sport Studies - UTK

University of Tennessee•Knoxville, TN

6d•Onsite

About The Position

Position manages and has approval authority, as delegated by the department head, over all business, financial, budget, human resource, and administrative functions in the department of Kinesiology, Recreation, & Sport Studies (KRSS). Position ensures policy, procedural, and legal compliance in financial and human resource operations. Position assists the department head in administering office operations, academic, and data management responsibilities. This position supervises non-exempt staff and has major impact on the continued success of the department through strategical planning, fiscal guidance, and integrity, which is projected to both internal and external stakeholders.

Requirements

Bachelor’s Degree (Business, Accounting, or related field)
Five years of accounting or business management experience.
Supervisory experience.
Knowledge and mastery of standard accounting principles (GAAP).
Professional integrity, including a thorough understanding of confidentiality.
Communication and interpersonal skills sufficient for effective interactions with a broad range of individuals, including faculty.
Effective organizational, prioritization, and problem-solving skills.
Effective time management, stress management, and conflict management skills.
Proficiency with common office and database software.
Ability to perform mathematical functions, analyze data, and forecast
Ability to multi-task.
Ability to lead a team.
Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Nice To Haves

Master’s Degree (Business, Accounting, or related field)
Financial work history at a comprehensive research university.
Working knowledge of ERP or equivalent software
Knowledge of DASH (Oracle), Banner, ADMIT, Argos, Cayuse SP.
Knowledge of UT’s fiscal and human resources policies and procedures.
Knowledge of Uniform Guidance.
Knowledge of Graduate School policies and procedures.

Responsibilities

Has approval authority in conjunction with dept. head on financial and administrative activities (both signatory and electronic)
Manages dept. expenditures on departmental and related center accounts, including state appropriated accounts, start-up accounts, seed accounts, endowed and non-endowed gift accounts, income accounts, and research accounts.
Oversees/manages dept. financial operations including oversight of business functions and data entry activities (purchase requisitions, accounts payable, accounts receivable, procurement card, internal transfers, expense reimbursements, inventory, travel, etc.)
Represents department at college financial meetings, including but not limited to budget meetings
Responsible for ledger reconciliation monthly
Evaluates dept. internal business procedures and develops/implements improvements in consultation with dept. head and CEHHS Dean's office
Prepares ad hoc reports for dept. head, faculty, and the college fiscal officer as needed
Provides financial control information to dept. head and faculty regarding unrestricted funding
Provides financial and human resource training for departmental faculty and staff as needed
Manages and oversees summer school projections as well as revenue and expenses to determine if enrollment and pay criteria have been met and to determine financial viability of the classes in conjunction with the CEHHS Dean's Office.
Has approval authority in conjunction with dept. head on human resource, personnel and payroll related business activities (both signatory and electronic).
Reviews and oversees human resource, personnel and payroll actions initiated by dept.; includes position creation and management, new hires, position transfers, requests for pay or funding changes, terminations, additional payments, etc.
Ensures department actions are compliant with UT Human Resources Policies and Procedures.
Conducts searches to fill vacant faculty or staff positions, in conjunction with the department head.
Initiates Recommendation for Faculty Appointment forms when hiring faculty and ensures successful candidates are hired in DASH.
Performs ad hoc human resource, personnel and payroll reporting for dept. head, faculty, and the dean's office.
Supervises non-exempt employees, assigning responsibilities while ensuring a balanced workload and cross-training opportunities.
Conducts performance evaluations for direct reports, setting goals and implementing corrective action when needed.
Write position descriptions.
Coordinates and tracks graduate assistantship position assignments.
Conducts applicable training or provides training resources for personnel.
Coordinates and provides accurate records regarding financial and student databases for accreditation reviews and surveys for academic program areas, and other pertinent surveys.
Prepares reports on expenditures & projections, research productivity, etc., for department head use for decision-making purposes.
Collects and analyzes data necessary for annual budget preparation & reporting, routine audit assessments, space inventory surveys, etc.
Compiles scholarship and fellowship information, such as award criteria and restrictions. Maintains records of student awards.
Maintains accreditation documentation.
Maintains departmental databases for graduate students, office, and laboratory assignments.
Reviews budget justifications and provides recommendations as appropriate.
Participating in Award Checklist meetings for all projects.
Works with college financial staff to calculate and submit requests for labor distributions.
Consulting with the CEHHS Office of External Funding and/or the CEHHS Post-Award team as needed.
Responsible for post-award transactional support by directing staff to process transactions; i.e., processing all personnel actions on the project, hiring of students (including graduate assistants), staff, or other temporary employees, purchasing, event scheduling, expense reimbursements, etc.
Manages and oversees academic program integrity, including curriculum changes, timetable of classes, CRC submissions, and accreditation compliance.
Makes recommendations to department head regarding facility needs (furnishings, repairs, construction, etc.).
Directs and implements facility-related projects in conjunction with UT Facilities Services and external entities.
Provides guidance to faculty and other office personnel with terms of use and purchase agreements.
Manages and facilitates contract process to ensure satisfactory completion, including communicating with outside agencies and vendors.